Tender Summary

Objectives

The primary objective of this Request for Quotation (RFQ) is to procure and deliver a single 100A pre-paid three-phase standard type electricity meter to the municipality. The aim is to secure a compliant, cost-effective supply solution that meets municipal infrastructure needs while adhering to public procurement regulations.

Scope of Work

The scope covers the complete supply and delivery of one (1) unit of the specified meter to the municipality’s logistics hub in Richards Bay. The procurement is classified as a low-value transaction (below R300,000 including VAT). Bidders must specify their delivery lead time, guarantee fixed pricing post-submission, and ensure all administrative and compliance documentation is submitted accurately.

Technical Requirements

• Electrical Ratings: 3 x 230/400V, 50Hz, 100A current capacity, Class 1 accuracy.
• Interface Features: Must incorporate a built-in keypad and an LCD display for user interaction and status monitoring.
• Physical Constraints: Maximum dimensions of 17.5 cm (width) x 8 cm (length) x 28 cm (height).
• Documentation: A manufacturer data sheet must accompany the quotation; omission results in automatic disqualification.
• Delivery Location: Supply Chain Management Unit, End of Betastraal, Alton, Richards Bay.

Skills and Experience Requirements

No specialized trade qualifications, engineering certifications, or prior project experience are mandated. The tender evaluates product conformity, pricing competitiveness, and administrative compliance rather than contractor track record. Suppliers must simply demonstrate the operational capacity to source, package, and deliver the equipment within the quoted lead time.

Key Conditions and Compliance

• Mandatory registration with the national supplier registry and submission of the registration number.
• Valid Tax Compliance Certificate and Letter of Good Standing required.
• Registration with the municipal supplier database is compulsory.
• Completion of standard municipal declaration forms covering conflict of interest, past procurement conduct, and independent bidding certification.
• Quotations must be handwritten in black ink, fully signed, and any corrections must be countersigned by the bidder.
• Preferential scoring applies using an 80:20 price-to-preference ratio, allocating points to designated socio-economic groups.
• Closing deadline: 25 September 2026 at 12h00. Late or incomplete bids will be rejected.

Unusual or Complicated Terms Explained

• Pre-Pay Meter: An electricity meter that operates on a credit-based system requiring users to purchase and load energy units in advance. Consumption is deducted in real-time, eliminating post-consumption billing and preventing debt accumulation.
• National Supplier Registry: A centralized government database used to verify business legitimacy, tax clearance status, and regulatory compliance. Only entities with active profiles are eligible for contract award.
• Municipal Declaration Forms: Standardized legal documents. One form discloses any familial or employment ties between bidders and public officials; another requires disclosure of past fraud, corruption, or contract terminations; the third certifies that the bid was prepared independently without competitor collusion.
• 80:20 Preferential Procurement: A scoring model where 80% of the evaluation weight is assigned to price, and 20% is reserved for socio-economic transformation targets, prioritizing enterprises owned or managed by historically disadvantaged demographics.