Request for Quotation: Supply and Deliver 5L Road Marking Paint (White) SABS

RFQ No: SC 10107620 – 7000017158

Closing Date: 28 August 2026, at 12h00

1. Objectives

The primary objective of this Request for Quotation (RFQ) is to procure a contractor for the supply and delivery of 300 units of 5-litre containers of white, fast-dry road marking paint. The paint must comply with the South African Bureau of Standards (SABS) specifications, specifically SANS 731-1. The City of uMhlathuze seeks a reliable supplier to deliver a high-quality, durable product for road marking applications, ensuring long-lasting performance and safety on road surfaces.

2. Scope of Work and Deliverables

• Product: Supply and deliver 300 x 5L containers of White, Fast Dry Road Marking Paint with Anti-Skid Grit.
• Compliance: The paint must comply with the requirements of SANS 731-1.
• Delivery Address: Supply Chain Management Unit, End of Betastraal, Alton, Richards Bay.
• Pricing: Quoted prices must be fixed with no price increases approved after submission. Prices are to be provided excluding VAT, with a grand total including VAT.

3. Technical Requirements

The supplied paint must meet the following detailed technical specifications:

• Type: Quick-dry, solvent-borne road marking paint based on a modified alkyd resin.
• Drying Time: No pickup time of approximately 10 minutes; hard dry in approximately 45 minutes.
• Recommended Dry Film Thickness (DFT): 200-300 microns per coat for high durability.
• Performance: Traffic wear resistance in accordance with SABS 731-1, non-bleeding on bituminous surfaces, and high retention of reflective glass beads.
• Packaging: 5-litre sealed producer containers, not decanted. The product must be white with a low sheen for maximum reflectance.
• Physical Data (at 23°C):
  • Mass relative density: ±1.4 – 1.5 g/cm³
  • Solids by volume: ±75%
  • Viscosity: ±80-85 sec (winter), ±85-90 sec (summer)
  • Flash Point: 38 degrees Celsius
  • Shelf Life: At least 6 months in cool and dry conditions

4. Compulsory Requirements and Submission Documents

Bidders must submit the following documents to be considered for evaluation. Failure to do so will lead to disqualification:

• Manufacturer's Certification: A valid SABS/SANS 731 Test Report/certificate, or a stamped letter from the company holding the SABS certificate confirming supply, along with a copy of their valid test report.
• Manufacturer's Data Sheet: The paint manufacturer's specification or data sheet must be attached.
• CSD Registration: Proof of registration on the Central Suppliers Database (CSD) with the CSD number supplied.
• Tax Compliance: A valid Tax Compliance Certificate.
• Good Standing: A Letter of Good Standing with the Compensation Fund (for principal contractors) or a Tender Letter from the Department of Labour.
• Declaration Forms: Completed and signed MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Preferential Procurement Claim: Completed points claim form with proof attached for all points claimed.
• Company Information: Rate & Tax Invoice or certified copy of lease agreement or SAPS-certified affidavit for the company and all directors.
• Municipal Database: Suppliers must be registered on the Municipal Council Database.

5. Skills and Administrative Requirements

While no specific technical skills are required from the bidder beyond supplying the specified product, the following administrative and compliance skills are essential:

• Compliance Management: Ability to manage and submit a complex set of administrative documents, including tax certificates, declarations, and SABS certifications.
• Attention to Detail: Quotations must be completed in black ink (pencil will not be accepted), signed, and all alterations must be signed for. Unstamped documents will not be accepted.
• Legal Compliance: Bidders must declare their position in relation to state officials and confirm no conflict of interest. They must also certify their bid was determined independently to avoid collusive bidding.

6. Unusual or Complicated Terms

SANS 731-1 Compliance: This is a South African National Standard for road marking paint. It specifies the performance, durability, and safety requirements for the paint. Bidders must provide proof that the specific product they are offering meets this standard, either through their own certification or a letter from the manufacturer who holds the certification.

Preferential Procurement Points: The tender uses the 80/20 preference point system. This means 80 points are awarded for price and 20 points for specific goals related to ownership and management by previously disadvantaged groups, including women, youth, and disabled people. Bidders must claim these points and provide proof to be considered.