Objectives

The primary objective of this Request for Quotation (RFQ) is to secure a qualified supplier capable of providing grey sheen paint to support the operational needs of the City of uMhlathuze Local Municipality. The procurement aims to achieve cost-effective acquisition while ensuring timely delivery, strict adherence to municipal compliance standards, and alignment with national transformation and procurement policies.

Scope

The scope encompasses the supply and physical delivery of grey sheen paint to the municipality’s designated facility. The procurement falls under a simplified bidding stream valued below R300,000 (including VAT). Bidders are required to quote a unit price, specify the quantity required, and indicate the anticipated lead time for delivery. The final delivery location is the Supply Chain Management Unit in Richards Bay. No site meetings or inspections are scheduled.

Technical Requirements

• Product Specification: Grey sheen paint. Exact quantities are to be determined and quoted by the supplier.
• Delivery Logistics: Full delivery responsibility rests with the supplier to the specified municipal address. Lead time must be clearly stated in the quotation.
• Submission Format: Quotations must be completed entirely in black ink. Any alterations to prices or specifications must be manually signed/countersigned by the bidder; unsigned changes will result in disqualification.
• Pricing Constraints: Submitted prices are fixed. No price increases or modifications will be approved after the submission deadline.
• Validity & Compliance: Late or incomplete submissions will be invalidated. Suppliers must attach all mandatory administrative and compliance documentation to avoid automatic rejection.

Skills Requirements

No specialized technical certifications, engineering qualifications, or trade-specific licenses are explicitly mandated for this procurement. The requirement focuses on standard commercial and logistical capability. Suppliers must demonstrate proven capacity to source, store, and transport paint safely and efficiently, along with robust administrative competence to navigate municipal procurement procedures and submit compliant documentation.

Key Terms & Compliance Framework

This tender utilizes standard South African municipal procurement instruments. To ensure clarity, the following key terms are explained:

• Central Supplier Database (CSD): A national government registry managed by National Treasury. All suppliers must register here to verify tax compliance, legal status, and banking details before being eligible for evaluation.
• MBD Forms: Standardized Municipal Bid Documents used across public sector procurement. These include declarations regarding conflicts of interest, past procurement misconduct, restrictive bidding practices, and independent bid determination. They serve as legal attestations of ethical compliance.
• Preferential Procurement (80:20 System): A scoring model where 80 points are allocated to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) criteria. Points are awarded based on verified demographic ownership, management representation (women, youth, persons with disabilities), and participation from rural/township areas. Supporting proof must accompany the claim.
• SHE Risk Management File: A documented safety, health, and environmental management plan required for contractors operating on municipal premises or handling hazardous materials like paint.

Bidders must ensure all compulsory documents, including a valid Tax Clearance Certificate, Letter of Good Standing, municipal database registration, and signed MBD declarations, are submitted alongside the pricing quotation to remain eligible for consideration.