Objectives

The primary objective of this Request for Quotation (RFQ) is to appoint a reliable supplier capable of providing specified electrical materials to City Power Johannesburg’s operational network. The procurement aims to secure competitively priced, compliant products while advancing municipal socio-economic transformation targets through structured preference scoring.

Scope

The scope covers the supply and direct delivery of the following electrical components to designated City Power stores:

• Connector Bar: 30A, Polyvinyl Chloride
• Plug Top: 15A, 3-Pin, Rubber
• Multi-Plug: 5x15-8x5 Amp, 5-Way
• Switch Plug: 15A, Industrial, 1-Lever, 3-Pin, White
• Ready Board: 10A Main

All quotations must state fixed, firm prices inclusive of VAT. Physical submission only is permitted; electronic or faxed quotations will be rejected. Successful bidders will receive a formal Purchase Order within fourteen days of closing, otherwise the quotation is deemed unsuccessful.

Technical Requirements

Evaluation follows a two-stage process requiring a minimum 75% threshold in the first stage to qualify for further assessment. Technical scoring is weighted as follows:

• Product Documentation: Submission of comprehensive manufacturer data sheets for all standard materials.
• Warranty Coverage: Proof of a minimum twelve-month warranty period.
• Quality Certification: Valid ISO 9001:2015 certificate issued directly to the manufacturing entity.
• Safety Compliance: Evidence of adherence to recognized electrical safety standards or certifications (e.g., CE, CCC, IEC-based, or SANS equivalents).
• Ready Board Specifications: For the 10A Main Ready Board, bidders must provide a fully completed and compliant technical schedule, alongside a complete type test report strictly aligned with SANS 1619 protocols.

Skills & Capability Requirements

No formal trade qualifications are mandated for individual personnel. However, suppliers must demonstrate:

• Logistical capacity to coordinate direct deliveries to multiple municipal storage facilities.
• Administrative proficiency to compile and submit extensive compliance documentation, including manufacturer certificates, test reports, and statutory declarations.
• Financial resilience to honor fixed-price commitments and maintain consistent stock availability throughout the contract period.

Key Compliance & Administrative Requirements

All submissions must include the following mandatory documents:

• Valid and current SARS PIN certificate.
• Certified B-BBEE certificate or sworn affidavit (not older than three months).
• Fully completed and signed Municipal Bidding Documents (MBD 4, 6.1, 8, and 9).
• Central Supplier Database (CSD) unique registration number.
• Municipal rates and taxes clearance statement (no arrears exceeding ninety days, issued within three months).
• Current CIPC company registration documents.
• Certified identity copies of all directors and shareholders.

Preference points will be allocated using an 80/20 scoring model, with eighty percent weighted toward price and twenty percent toward socio-economic development goals, including enterprises with majority black or black youth ownership, and qualifying Exempt Micro Enterprises.

Explanation of Unusual or Complicated Terms

• SANS 1619: The South African National Standard governing low-voltage switchgear and controlgear assemblies. It mandates rigorous testing protocols for electrical distribution boards to ensure safety, durability, and compatibility with local grid conditions.
• MBD Forms: Standardized municipal bidding templates required by South African public procurement legislation. They verify bidder legitimacy, declare conflicts of interest, confirm past supply chain conduct, and legally prohibit collusive bidding practices.
• CSD/MAAA Number: A unique national identifier assigned to suppliers registered in the Central Supplier Database, used across government entities to verify active tax, regulatory, and financial standing.
• 80/20 Preference Point System: A public procurement scoring framework where eighty percent of the total evaluation score is derived from competitive pricing, while twenty percent is awarded based on socio-economic transformation targets, such as black economic empowerment status and enterprise size classifications.