Tender Summary: Supply, Install and Commission Backup Water Tank

Objectives

The primary objective is to appoint a qualified specialist contractor to supply, install, and commission a backup water tank at the Empangeni Civic Centre. The project aims to establish a reliable water storage and distribution system while addressing existing plumbing deficiencies within the facility.

Scope of Work

• Prepare the site and construct a concrete stand tailored to the existing ground slope, ensuring precise levelling before tank placement.
• Supply and install a 10,000-litre SABS-approved water tank with all necessary complementary fittings.
• Install a 1.1 kW pump engineered to sustain high water usage and ensure efficient distribution across specified areas.
• Execute plumbing works using a provisional sum allocation, including leak repairs in ablution facilities and installation of related accessories.
• Remove and dispose of all excess and discarded materials upon completion; burying waste on-site is strictly prohibited.
• Submit a detailed method statement and work programme to the Project Leader prior to commencement.
• Fully comply with occupational health and safety legislation and municipal supply chain management protocols throughout the contract period.

Technical Requirements

• CIDB Classification: Minimum 1 SO (Special Order) grading required.
• Standards & Materials: All workmanship and materials must comply with the latest relevant SANS codes and specifications. The tank must hold 10,000 litres and carry SABS certification. The pump must be rated at 1.1 kW.
• Site Verification: Bidders must independently inspect the site, verify all levels, dimensions, access routes, and restrictions. No claims for additional costs due to unforeseen site conditions will be accepted.
• Documentation: Quotations must include a completed pricing schedule, proof of similar past projects, Central Suppliers Database (CSD) registration, Letter of Good Standing, Tax Compliance Certificate, SHE Risk Management file, and all prescribed Municipal Bid Document (MBD) declarations.
• Contract Duration & Penalties: Valid for one week, inclusive of statutory and builders’ holidays. Late completion incurs a penalty of R500.00 per day or part thereof.
• Working Hours: Monday to Friday, 07:00 to 16:30. Out-of-hours work requires prior written approval from the Project Leader.

Skills & Competency Requirements

• Proven experience in the supply, installation, and commissioning of water storage systems, concrete foundations, and associated pumping/plumbing infrastructure.
• Ability to adapt civil works to uneven terrain, execute precise structural levelling, and integrate mechanical pumping systems safely.
• Strong working knowledge of South African National Standards (SANS), Occupational Health and Safety Act compliance, and municipal procurement procedures.
• Competence in developing site-specific method statements, managing health and safety risk files, and delivering comprehensive commissioning documentation.

Notes on Unusual or Complicated Terms

• CIDB 1 SO Grading: Refers to the Construction Industry Development Board’s “Special Order” category, specifically designated for construction contracts valued below R300,000.
• SABS Approval: Certification from the South African Bureau of Standards confirming that products meet mandatory national quality, safety, and performance benchmarks.
• Provisional Sum: An estimated budget allowance (R10,000) included in the contract for undefined or variable scope (e.g., plumbing repairs and accessories), which will be adjusted based on actual verified costs incurred.
• MBD Forms: Standardised Municipal Bid Document declarations used in South African public procurement to verify bidder independence, past contractual performance, tax compliance, and potential conflicts of interest.
• Preferential Procurement (80:20): A scoring framework where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic development goals (e.g., black ownership, youth, women, persons with disabilities, and rural/township enterprises).