Objectives

The primary objective of this Request for Quotation (RFQ) is to identify and appoint a compliant supplier capable of providing stock items to the City of uMhlathuze Local Municipality at competitive rates. The municipality aims to secure reliable delivery within stipulated lead times while ensuring strict adherence to municipal procurement policies, statutory compliance, and transparent bidding practices.

Scope

The procurement covers the supply and delivery of specified stock goods, with "Bristle" explicitly listed in the item schedule. The contract value falls below the R300,000 (including VAT) municipal threshold. Successful bidders will deliver the required quantities to the designated Supply Chain Management Unit facility in Richards Bay within the agreed lead time. The process requires a fully completed quotation, accurate pricing, and formal acknowledgment that no price increases will be permitted after submission.

Technical Requirements

• Documentation & Compliance: Bidders must submit a completed RFQ form in black ink, provide a valid Central Suppliers Database (CSD) number, a current Tax Compliance Certificate, and a Letter of Good Standing from the Compensation Fund.
• Municipal Registration: Suppliers must be registered with the Municipal Council Database using official forms.
• Checklist Adherence: All compulsory supporting documents must be attached. This includes Safety, Health, and Environment (SHE) risk management files where applicable, health certificates for catering suppliers, and SITA accreditation for training-related bids.
• Pricing & Alterations: Any modifications to quoted prices must be manually signed by the bidder; unsigned alterations result in immediate disqualification.
• Declarations & Certifications: Bidders must complete and sign standard municipal bid forms declaring no conflict of interest, confirming independent bid determination, and certifying that no past restrictive practices, corruption, or contract terminations have occurred.
• Preferential Procurement: An 80:20 scoring system applies, allocating 20% of points to price and 80% to socio-economic development goals. Bidders must claim points for specific transformation targets and attach verified proof.

Skills Requirements

While no specialized technical qualifications are explicitly mandated, suppliers must demonstrate core competencies in logistics, inventory management, and municipal compliance. Required capabilities include:

• Proven ability to source, package, and deliver specified stock items within agreed lead times.
• Financial and administrative capacity to maintain active CSD registration, tax compliance, and municipal database status.
• Understanding of South African public procurement regulations, including preferential procurement frameworks and independent bidding legislation.
• Competence in preparing compliant quotation submissions, accurately completing statutory declarations, and managing contractual obligations without unauthorized price adjustments.

Notes on Unusual or Complicated Terms

• CSD (Central Suppliers Database): A national government registry used to verify supplier legitimacy, tax clearance, and business registration. Registration is mandatory for evaluation.
• MBD Forms: Standard municipal bid documents requiring formal declarations regarding conflicts of interest, past supply chain misconduct, and independent bidding practices to ensure transparency and prevent collusion.
• 80:20 Preferential Scoring: A procurement model prioritizing socio-economic transformation over pure cost. Points are awarded for black-owned enterprises, female/youth/disabled leadership, and rural/township-based businesses, requiring documented proof.
• Letter of Good Standing: Official confirmation from the Department of Labour/Compensation Fund that the supplier complies with employee insurance and workplace safety contribution obligations.