Objectives

The primary objective of this Request for Quotation (RFQ) is to secure competitive, compliant quotations for the timely supply and delivery of essential maintenance and household stock to the City of uMhlathuze. The procurement aims to achieve value for money while strictly adhering to municipal supply chain management policies and statutory procurement regulations.

Scope

The tender encompasses the supply and delivery of general merchandise and cleaning equipment to a designated municipal depot in Richards Bay. The specific items required include:

• Blade Hacksaw (Model H55)
• Brass Padlocks (50mm and 32mm sizes, Tri Circle brand or approved equivalents)
• Wood-Handle Household Brooms (300mm head, designed for everyday domestic and commercial use, effective for light debris and dust)
• Platform Stiff Bristle Brooms (450mm, CW handle specification)

All items must be delivered by the stipulated closing date, with no post-submission price adjustments permitted.

Technical Requirements

Suppliers must ensure all goods strictly conform to the dimensional, material, and functional specifications detailed in the RFQ. Technical compliance extends to the submission process itself: quotations must be completed entirely in black ink, fully populated, and formally signed. Any modifications to prices or specifications must be explicitly countersigned by the bidder; unsigned alterations will result in automatic disqualification. Submissions must be received by 12:00 on 18 September 2026. Goods are to be delivered to the Supply Chain Management Unit at the specified municipal address.

Skills & Compliance Requirements

No specialized technical skills or trade certifications are mandated for this supply contract. However, suppliers must demonstrate rigorous administrative and regulatory compliance to qualify for evaluation. Mandatory prerequisites include active registration with the Central Suppliers Database (CSD), a valid Tax Compliance Certificate, and registration on the Municipal Council Database. A current Letter of Good Standing is also required.

Bidders must complete and submit standardized municipal declaration forms (MBD 4, MBD 8, and MBD 9). These are standard South African public procurement instruments: MBD 4 requires disclosure of any conflict of interest or ties to state officials; MBD 8 mandates declarations regarding past procurement misconduct, fraud, or contract terminations; and MBD 9 certifies independent bid determination, prohibiting collusive pricing or market allocation with competitors. Additionally, bidders must utilize the prescribed Preferential Procurement Points Claim Form to request socio-economic empowerment points under an 80:20 scoring framework, providing certified proof for claimed categories such as black ownership, youth, women, disabled persons, or rural/township residency. Failure to submit any compulsory documentation, provide accurate declarations, or attach proof for claimed points will result in immediate disqualification.