Objectives

The primary objective of this tender is to secure reliable, safe, and accessible transport services for a municipal community event. The focus is on facilitating travel for 16 participants, with explicit priority given to elderly individuals and persons living with disabilities.

Scope

The contract covers round-trip transportation for 16 people on 24 September 2026. Services include collecting passengers from designated pick-up points in Groendal, Mazaleni Stores, and Circle Langrug, transporting them to Franschhoek Town Hall, and returning them to Kayamandi. Departure and collection windows are scheduled for 09:00 and 14:00, with the final destination being Amazink Live Kayamandi. The service is strictly limited to minibus taxis configured to accommodate elderly and disabled passengers.

Technical Requirements

• Vehicles must be certified minibus taxis suitable for elderly and disabled persons.
• Bidders must submit fully completed municipal supply chain management forms (MBD 4, 6.1, 8, and 9).
• Valid Centralised Supplier Database (CSD) registration is mandatory.
• Broad-Based Black Economic Empowerment (B-BBEE) status must be substantiated via a SANAS-accredited verification certificate or an original sworn affidavit.
• Municipal statements of account for the company and all directors (not older than 90 days) must be attached.
• Quotations must appear on official letterhead, clearly indicate pricing, and include the bidder’s VAT registration number. Alterations require handwritten initials; correction fluid or tape is prohibited.
• Successful contractors must provide comprehensive operational insurance and sign an indemnity form protecting the municipality against damages, injuries, or losses.

Skills Requirements

• Licensed commercial drivers with proven experience transporting vulnerable passengers.
• Familiarity with local routing between Stellenbosch, Franschhoek, and Kayamandi.
• Ability to manage group logistics, adhere to strict departure schedules, and ensure passenger safety and accessibility.
• Administrative competence to prepare compliant bidding documentation, including financial declarations, tax compliance PINs, and banking details.

Key Terms & Conditions (Unusual/Complicated)

• 80/20 Preference Point System: Bid evaluation allocates 80 points to price competitiveness and 20 points to socio-economic preferences, split between B-BBEE status level and supplier locality within the Stellenbosch Municipal area.
• Hand-Submitted Sworn Affidavit: If a B-BBEE verification certificate is unavailable, an original sworn affidavit must be physically delivered to the municipality within 48 hours of the initial quote submission. Digital copies are not accepted for preference point claims.
• Locality Definition: To claim locality preference points, the bidder’s business premises must be situated within the Stellenbosch Municipal boundaries, supported by a valid municipal account or lease agreement.
• State Service Restriction: Participation is strictly prohibited for individuals employed by or connected to government structures, including municipal councils, provincial/national legislatures, public entities, and constitutional institutions.
• Indemnity & OHS Disclaimer: Contractors assume full liability for accidents, injuries, or property damage during service execution and must indemnify the municipality against related claims under the Occupational Health and Safety Act.