Objectives

The primary objective of this quotation is to procure essential hospital supplies for a single, one-off delivery to Charles Johnson Memorial Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure cost-effective, fully compliant goods while advancing local economic participation through structured preferential procurement policies.

Scope

The tender covers the supply and delivery of the following items:

• One (1) plastic foldable table (1800mm length)
• Seven (7) 10-litre pedal bins with lids (stainless steel)
• One (1) medium cooler box (25 litres)
• Two (2) small cooler boxes (8 litres)

All goods must be delivered to the designated hospital facility. The contract is classified as a once-off supply, with submitted quotations required to remain valid for ninety days.

Technical Requirements

• Specification Compliance: All items must strictly adhere to the detailed specifications provided in the tender annexures. Offers failing to confirm compliance will be rejected.
• Product Condition: Goods must be brand new, unused, and represent current market models. Used, second-hand, or expired products are prohibited. All items must retain a minimum validity period of six months upon delivery.
• Quality Standards: Products should conform to applicable South African National Standards (SANS/SABS) where relevant.
• Warranty: A mandatory twelve-month warranty from delivery and acceptance, or eighteen months from shipment, whichever concludes earlier, must be provided.
• Packaging & Delivery: Packaging must safeguard goods against damage, extreme weather, and rough handling during transit. All delivery costs must be factored into the quoted price.
• Sample Verification: Although initially marked as not required, the institution reserves the right to request physical samples from the top three scoring bidders to validate product compliance before final contract award.

Skills and Experience Requirements

• Proven Healthcare Delivery: Bidders must submit verifiable proof of past performance, specifically a valid order and invoice demonstrating prior successful delivery of similar goods to a public or private healthcare facility.
• Regulatory & Financial Standing: Bidders must be registered on the Central Suppliers Database (CSD), hold valid CIPC registration documentation, provide a B-BBEE status verification certificate or sworn affidavit, and maintain an active SARS tax clearance status.
• Risk & Default Screening: Any documented history of unexplained delivery defaults will result in immediate disqualification from the evaluation process.
• Mandatory Documentation: Completion and submission of all official returnable forms, including the Bidder’s Disclosure of Interest (SBD4) and the Preference Points Claim Form (SBD 6.1), is compulsory.

Key Terms and Conditions

This tender incorporates standard South African public sector procurement mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are reserved to promote South African-owned enterprises. Points are calculated using a statutory formula comparing each bid against the lowest acceptable price.
• General and Special Conditions of Contract (GCC/SCC): Standard government contract clauses govern payment terms, inspection rights, insurance obligations, and dispute resolution procedures.
• Late Delivery Penalties: Failure to deliver within the agreed timeframe triggers daily financial penalties calculated at the current prime interest rate on the value of the delayed goods or services.
• Termination & Restriction Clauses: The purchaser may terminate the contract for default, non-performance, or corrupt/fraudulent conduct. Serious breaches may result in a restriction penalty prohibiting the supplier from contracting with the public sector for up to ten years.