Objectives

The primary objective of this tender is to appoint a qualified service provider to maintain, service, and repair a single air-conditioning split unit at Injabulo Clinic under the KwaZulu-Natal Department of Health. The service aims to restore and sustain optimal indoor climate control, ensuring adequate ventilation, proper air circulation, and uninterrupted operational functionality within the healthcare facility.

Scope of Work

The contractor is required to service and repair one air-conditioning split unit according to a prescribed checklist. Core tasks include inspecting for abnormal noise and vibration, cleaning filter media, thermostats, evaporator coils, and condenser coils, and conducting refrigerant leak tests. Upon completion, the unit must be commissioned, fully tested, and handed over in working order in the presence of facility maintenance personnel. The contractor must also submit a comprehensive safety file and an after-service report to the Chief Artisan. Work must commence within seven days of contract award, with full execution expected within a one-week period. All quoted prices must be firm, inclusive of labor, materials, transport, overheads, profit, and applicable taxes.

Technical Requirements

• Full compliance with the Occupational Health and Safety Act 85 of 1993 and all associated regulations during site operations.
• All components, spare parts, and materials must be new, unused, and conform to SABS standards wherever applicable.
• Mandatory post-repair testing and functional verification conducted alongside hospital maintenance staff.
• Warranty obligations: minimum six months covering repaired parts, workmanship, and material defects; twelve months for any newly supplied equipment.
• Adherence to standard government General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including delay penalties calculated at prime interest rate per day and termination rights for default or non-performance.
• Evaluation utilizes an 80/20 preference point system, with eighty percent allocated to price competitiveness and twenty percent to specific socio-economic procurement goals.

Skills and Certification Requirements

• Valid Construction Industry Development Board (CIDB) Grading of 1ME or higher.
• Recognized Air-Conditioning or Refrigeration Trade Test Certificate.
• Current SQCC Gas Card authorizing safe handling of pressurized refrigerant gases.
• SARACCA compliance or membership certificate.
• Documented proof of prior experience, including one completed air-conditioning service order accompanied by a completion certificate.
• Deployment of skilled technicians supervised by a competent site representative authorized to receive instructions and manage daily site reporting.

Explanation of Unusual or Complicated Terms

CIDB Grading 1ME: A foundational construction industry classification denoting baseline competence in mechanical and electrical installations, permitting contractors to execute projects up to a specified financial threshold.

SQCC Gas Card: A regulatory certification confirming that technicians have undergone approved training in the safe recovery, handling, and charging of refrigerant gases, aligning with environmental protection and workplace safety standards.

SARACCA: Refers to compliance with the South African Refrigeration and Air Conditioning Contractors Association, which enforces industry-specific technical benchmarks, ethical trading practices, and standardized service protocols.

80/20 Preference Point System: A public procurement scoring framework where bids are evaluated primarily on cost efficiency (80%) while reserving a portion of the total score for transformative economic objectives, specifically promoting enterprises registered and operating within the uMkhambathini Municipality.