Tender Summary: Service of Medical Oxygen Bank

Objectives

The primary objective of this tender is to engage a qualified service provider to conduct maintenance, inspection, and component replacement on a medical oxygen bank located at Mbhekaphansi Clinic, operating under the Umphumulo Hospital facility within the KwaZulu-Natal Department of Health.

Scope of Work

This is a one-off service contract encompassing the complete servicing of the clinic’s oxygen supply infrastructure. The scope includes:

• Performing a comprehensive visual inspection and documenting all identified defects.
• Inspecting the four-bottle oxygen bank, including assessing pig tail conditions, conducting leak tests, and verifying the functionality of the automatic changeover shunt.
• Servicing eight designated oxygen outlet points.
• Testing and confirming that all non-return valves operate correctly.
• Replacing four non-return valves within the main bank.
• Replacing eight oxygen outlet kits.
• Supplying all required labour, consumables, and travel expenses related to the service execution.

Technical Requirements

Bidders must demonstrate strict compliance with national health, safety, and quality standards. Mandatory technical submissions include:

• Valid SABS, SANS, and SANAS certificates proving adherence to recognized quality and testing protocols.
• A current Construction Industry Development Board (CIDB) registration certificate.
• Written confirmation that all supplied components and procedures comply with the attached specification document.
• Firm pricing with a 90-day quotation validity period.
• Hand-delivered quotations; electronic submissions will be rejected.
• Readiness to provide product samples upon request during the evaluation phase for specification verification.

Skills and Qualifications Requirements

To progress through evaluation stages, bidders must provide documented proof of the following competencies and corporate credentials:

• Technical Personnel: All field work must be executed exclusively by artisans or technicians holding a valid SAQCC Gas Registration Card.
• Corporate Compliance: Active Central Supplier Database (CSD) registration, verified tax clearance status, and a B-BBEE status level verification certificate or sworn affidavit.
• Proven Experience: Submission of at least two trade references detailing successfully completed and paid-for similar services, including order copies and contact details.
• Ownership Criteria: Full preference points are reserved for enterprises that are at least 51% owned by Black people, supported by CIPC ownership certificates and BBBEE documentation.

Notes on Unusual or Complicated Terms

SAQCC Gas Registration Card: A specialized competency certification issued by the South African Qualifications Authority’s Gas Council. It validates that the holder has completed rigorous theoretical and practical training to safely handle, install, and maintain pressurized gas systems, which is critical for medical-grade oxygen infrastructure.

CIDB Registration: While typically associated with construction projects, the department mandates this registration to verify the service provider’s financial stability, project management capacity, and technical capability in delivering infrastructure-related services.

80/20 Preference Point System: A standardized procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals. In this tender, the entire 20-point allocation is tied to achieving 51% Black ownership.

One-Off Contract: Unlike recurring annual maintenance agreements, this is a single-service engagement. Compensation is triggered upon satisfactory completion of the specified tasks, with no automatic renewal or extension clauses.