Objectives

The primary objective of this quotation is to secure a qualified service provider for the routine maintenance, cleaning, and partial component replacement of water storage tanks at Townhill Hospital. The procurement aims to ensure an uninterrupted, safe, and compliant potable water supply while adhering to provincial health infrastructure standards and preferential procurement policies.

Scope of Work

The contractor will execute a comprehensive service package for five (5) water storage tanks within a strict two-week timeframe upon receipt of the order. Key deliverables include:

• Draining and chemically cleaning tanks using potable-safe agents.
• Supplying and installing new filter housings and replacement cartridges (5×20μm and 5×5μm).
• Supplying and fitting shut-off valves with associated piping and fittings.
• Supplying and fitting new float valves.

The contract mandates a minimum three-month guarantee for general works and materials, extending to twelve months for electrical or mechanical installations. All work must be performed on-site without disrupting hospital operations, and contractors are prohibited from residing on the premises during execution.

Technical Requirements

All services must strictly comply with the South African Bureau of Standards (SABS) National Building Regulations, KwaZulu-Natal Provincial Administration (KZNPA) electrical and plumbing specifications, and the Occupational Health and Safety Act 85 of 1993. Upon completion, the contractor must submit a valid Certificate of Compliance covering all electrical, mechanical, plumbing, and structural modifications to the relevant health authority. Pricing must be firm, fully inclusive of labour, transport, overheads, profit, and applicable VAT, with delivery costs embedded in the quoted rates. Bidders must adhere to strict site safety protocols, including wearing branded uniforms or identification tags. The evaluation process follows a five-stage peremptory framework: administrative compliance, capacity verification, specification alignment, an 80/20 price/preference scoring model, and a potential sample submission phase for top-ranked bidders.

Skills and Qualification Requirements

Successful bidders must possess active Construction Industry Development Board (CIDB) registration and demonstrate proven experience through documented proof of similar past projects. The contractor must maintain a comprehensive Occupational Health and Safety (OHS) file detailing site-specific risk assessments, safety procedures, and compliance records. Personnel must be supported by certified professionals capable of issuing statutory Certificates of Compliance for plumbing, electrical, and building works. Technical competence in safe chemical handling, polyethylene tank maintenance, fluid dynamics, and precision valve/filter installation is essential. Financial stability and operational capacity to deliver within the stipulated two-week window are mandatory.

Key Terms and Clarifications

• JoJo Tanks: A widely used South African brand of high-density polyethylene (HDPE) water storage vessels commonly deployed in municipal and healthcare facilities.
• CIDB Grading: A national contractor classification system that verifies a firm’s financial turnover, technical expertise, and project history to ensure suitability for public sector contracts.
• Certificate of Compliance (CoC): A legally mandated declaration issued by a registered practitioner confirming that installed systems meet national safety, quality, and regulatory standards.
• 80/20 Preference System: A procurement evaluation model allocating eighty percent of scoring to competitive pricing and twenty percent to socio-economic goals, specifically favouring enterprises registered and operating within the Msunduzi Local Municipality.
• OHS File: A mandatory site documentation package containing hazard identifications, control measures, emergency protocols, and statutory safety registrations required for construction and maintenance activities.