Objectives

The primary objective of this tender is to appoint a service provider responsible for conducting road and paving maintenance and repairs at the Kirstenbosch National Botanical Garden over a period of three years. The aim is to ensure the proper upkeep, safety, and environmental sustainability of the garden’s pathways and related infrastructure.

Scope

The scope of work includes:

• Maintenance and servicing of roads and pathways within Kirstenbosch Garden.
• General maintenance activities, including environmental considerations and sustainable material use.
• Traffic and pedestrian management during maintenance works.
• Temporary works as required, subject to SANBI approval.
• Implementation of safety barriers and traffic control measures.
• Provision of emergency, urgent, and routine maintenance services as per specified response times.

Technical Requirements

The technical requirements for the tender include:

• CIDB registration or capability to register with a contractor grading designation of Level 1CE or higher.
• Provision of mandatory documentation such as a valid Public Liability Insurance, COIDA registration, and a CIDB registration certificate.
• Development and submission of a comprehensive project plan and methodology specific to the project location and scope.
• Demonstration of relevant experience through reference letters and proof of similar completed projects within the last ten years.
• Proposed personnel with appropriate qualifications, including a Site Agent with valid professional registration and an OHS Officer with relevant experience.
• Adherence to health and safety regulations, including preparation of a Health and Safety Plan and compliance with Construction Regulations 2014.
• Provision of insurance coverage for damage to works, liability, and other risks as specified.

Skills Requirements

The skills and expertise required from the service provider include:

• Experience in road and paving maintenance, especially in environmentally sensitive or landscape sites.
• Ability to develop and implement detailed project plans and methodologies tailored to the specific site conditions.
• Qualified personnel such as Site Agents with professional registration (ECSA or SACPCMP) and competent OHS Officers.
• Capability to manage subcontractors and coordinate traffic and pedestrian safety measures effectively.
• Knowledge of health and safety legislation and the ability to prepare and execute comprehensive safety plans.
• Proficiency in providing timely maintenance services, adhering to response times for emergency, urgent, and routine repairs.
• Strong documentation and reporting skills for project progress, safety compliance, and quality assurance.