Objectives

The primary objective of this tender is to procure services for the maintenance, servicing, and repair of split air conditioning units at Ray Nkonyeni Clinics, specifically at Port Shepstone Hospital and associated clinics. The aim is to ensure that the air conditioning systems are kept in optimal working condition to support the healthcare environment.

Scope

The scope of the tender includes:

• Supply, delivery, installation, and commissioning of servicing and repair of split aircon units at Ray Nkonyeni Clinics.
• Servicing of various air conditioning units across multiple clinics, including Ray Nkonyeni Municipality Clinics, Port Shepstone Clinic, Umtentweni Clinic, Marburg Clinic, and others.
• Major servicing of all split air conditioners, including inspection, cleaning, parts replacement, and testing to ensure proper operation.
• Adherence to technical specifications, safety standards, and compliance with relevant regulations.
• Site inspections, submission of quotations, and adherence to compulsory briefing sessions.

Technical Requirements

The technical requirements for the service include:

• Provision of certified SABS/SANS approved equipment and materials.
• Servicing of split air conditioners with capacities ranging from 9000 BTU to 30,000 BTU across various clinics.
• Complete disconnection, inspection, cleaning, and reinstallation of units, ensuring leak-proof and operational units.
• Compliance with the Occupational Health and Safety Act 85 of 1993, including safety procedures, PPE, hazard notices, and site safety measures.
• Provision of a safety file with all required health and safety documentation, including risk assessments, permits, and certificates.
• Guarantee of workmanship and materials for a specified period (e.g., 12-18 months).
• Proper documentation, including invoices, warranties, and compliance certificates.
• Site visits and inspections to verify existing conditions and scope of work.
• Adherence to the specifications outlined in the detailed technical and scope documents, including standard departmental specifications and safety standards.