Objectives

The primary objective of this tender is to appoint a qualified service provider to maintain, service, and remediate diesel fuel systems for fixed standby generators across Christ the King Hospital and its associated clinics. The contract aims to guarantee reliable emergency power supply through proactive maintenance, strict compliance with safety and environmental regulations, and verified fuel quality assurance.

Scope of Work

• Conduct comprehensive assessments and root cause analyses for generator sets, submitting detailed improvement reports.
• Perform statutory-compliant maintenance checks, including oil sampling, hour meter recording, fan belt inspection, radiator and oil cooler cleaning, coolant level verification, and electrical safety interlock testing.
• Execute in-situ diesel fuel tank cleaning and fuel remediation, extracting debris, water, bio-film, and solid contaminants while limiting waste generation to less than 1% of tank capacity.
• Replace worn components exclusively with original equipment manufacturer (OEM) parts, each carrying a minimum 12-month warranty.
• Provide pre- and post-service fuel sampling, independent laboratory analysis, completion reports, waste volume certifications, and safe disposal documentation from accredited facilities.

Technical Requirements

• Full compliance with the Occupational Health and Safety Act (Act 85 of 1993), including submission of a complete health and safety file, public liability insurance, and detailed method statements.
• Tank cleaning equipment must feature a minimum 1:8 processing flow rate ratio, full-spectrum water extraction capability, three-phase filtration down to 3 microns, and metallic particulate extraction.
• Fuel quality verification must adhere to SANS 342 standards, covering parameters such as density, viscosity, flashpoint, water content, and total contamination.
• Bidders must maintain valid Central Supplier Database (CSD) registration, CIDB accreditation, and SARS tax clearance status.
• All quotations must be firm, inclusive of VAT and delivery costs, and valid for 90 days.

Skills and Competency Requirements

• On-site technical leadership (Technical Manager, Foreman, Supervisor, or Artisan) must hold an NQF Level 3 or higher qualification in Diesel Mechanical Engineering, supported by trade test results, diplomas, or degrees.
• All field technicians must be accredited tank cleaning operators with documented training in fuel remediation procedures, system operation, and occupational safety protocols.
• Personnel must carry valid identification and certified copies of their qualifications during all site visits.
• Bidders must submit documentary proof of prior experience, specifically one completed project or official order demonstrating similar-scale maintenance of fixed standby generator sets.

Explanation of Unusual or Complicated Services and Terms

• In-Situ Fuel Remediation and Tank Cleaning: A specialized procedure that cleans diesel storage tanks without complete drainage. Advanced filtration and conditioning technologies extract free, entrained, and emulsified water, bio-film, and solid contaminants while minimizing waste generation. Post-service verification requires independent laboratory testing to confirm fuel integrity.
• BV Accredited Induction Conditioning: A proprietary fuel stabilization technique that uses electromagnetic induction to break down microbial growth and separate emulsified water, restoring diesel fuel to operational standards without chemical additives.
• SANS 342 Analysis: A nationally recognized testing protocol for diesel fuel quality. It measures critical performance indicators to ensure generators operate safely and efficiently, with results submitted to both the client and provincial infrastructure management before payment.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are reserved for socio-economic goals, specifically granting full preference points to South African-owned enterprises to promote economic transformation.