Objectives

The primary objective is to secure a qualified supplier to deliver comprehensive signage, branding, and related visual communication services across multiple Ugu District Municipality sites for the 2026/2027 financial year. The municipality aims to establish a flexible, demand-responsive partnership that ensures consistent quality, regulatory compliance, and cost-effective provision of safety, directional, and official municipal signage.

Scope of Work

The tender covers the supply, fabrication, installation, and delivery of a broad range of signage and ancillary items over an eight-month period, activated on an incremental basis. The Bill of Quantities encompasses:

• Travel and installation fees calculated per operational requirement
• Self-inking and date stamps, endorsing ink, and name badges
• Door signs, office number plates, and branded stickers
• Assembly point indicators and disclaimer boards in isiZulu and English
• Official flags (national, municipal, disaster management, and fire) with full hardware
• Business cards and parking bay signage with mounting poles
• Internal and external directional signage, including outdoor chromodek panels
• Sandblasting services (with and without integrated printing)
• Treated wooden poles and cement foundations for permanent installations

Technical Requirements

Bidders must demonstrate the capacity to manufacture and install diverse signage substrates while adhering to strict dimensional and material specifications. Key technical expectations include:

• Fabrication using ABS panels, chromodek sheeting, and SABS-certified bunting fabric
• Precision cutting and assembly to specified dimensions (e.g., 355mm × 40mm door signs, 400mm × 400mm assembly points, 800mm × 600mm disclaimers, 2m × 1m outdoor directional signs)
• Bilingual printing (isiZulu and English) for all safety and informational signage
• Screen printing and digital printing capabilities for flags, stickers, and sandblasted surfaces
• Structural installation expertise, including pole mounting, cement fixing, and secure flag rigging with ropes and toggles
• Logistical planning aligned with SARS travel rate calculations beyond the initial 30km threshold
• Full compliance with municipal procurement documentation, tax verification, and preferential procurement claim forms

Skills Requirements

While not explicitly itemised in the tender, successful execution requires demonstrated expertise in commercial signage production, industrial printing, and field installation. Essential competencies include:

• Proficiency in CNC routing, screen printing, digital printing, and sandblasting techniques
• Metalworking and structural installation skills for chromodek and pole-mounted systems
• Project coordination and multi-site deployment management
• Administrative capability to navigate public sector compliance, tax clearance verification, and preference point substantiation
• Adherence to occupational health and safety standards during on-site installations

Key Terms & Definitions

• As and when required: A call-off contract structure where the municipality requests goods or services incrementally based on actual operational needs, rather than committing to a fixed upfront volume.
• SABS approved bunting material: Flag fabric certified by the South African Bureau of Standards, ensuring weather resistance, colourfastness, and structural integrity for prolonged outdoor exposure.
• Chromodek: Corrugated steel cladding widely used for durable, weather-resistant outdoor signage due to its rigidity, longevity, and ease of mounting.
• Sandblasting with/without print: An abrasive surface preparation process that cleans or textures substrates, optionally followed by direct digital or screen printing applications.
• 80/20 Preferential Procurement System: A statutory evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals, including black ownership, local business promotion, and empowerment of youth, women, and persons with disabilities.