Objectives

The primary objective of this tender is to secure the reliable sourcing and timely delivery of professional-grade photography equipment to support the Knysna Municipality’s Economic Development department. The municipality aims to acquire high-quality imaging hardware that meets current industry standards while ensuring strict compliance with public procurement regulations and value-for-money principles.

Scope

• Supply of one (1) full-frame mirrorless camera and one (1) full-frame lens.
• Complete delivery of all items within fifteen (15) weeks of purchase order approval.
• Inclusion of manufacturer warranties, operational manuals, and standard accessories.
• Maximum contract value capped at R300,000.00 (excluding VAT).
• Adherence to municipal supply chain management protocols, including pre-delivery inspections, performance security, and standard general conditions of contract.

Technical Requirements

All supplied equipment must be brand new, unused, and represent the most recent commercially available models. Based on the referenced specifications, the camera and lens should incorporate the following capabilities:

• Mechanical shutter mechanism for reliable and consistent operation.
• Video recording capability supporting 4:2:2 10-bit color sampling for professional-grade footage.
• Integrated image stabilization or shake correction technology.
• Compatibility with UHS-II memory card slots to support high-speed data transfer and burst shooting.

Goods must be professionally packaged to prevent damage during transit, withstand extreme environmental conditions, and include complete documentation. The supplier warrants against defects in design, materials, or workmanship for a minimum period of twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier.

Skills and Compliance Requirements

Bidders must demonstrate operational, logistical, and administrative competence to fulfill municipal procurement standards. Mandatory requirements include:

• Proven capacity to source, warehouse, and deliver specialized photographic equipment within the stipulated fifteen-week timeframe.
• Active registration on the Central Supplier Database (CSD) and the municipality’s accredited supplier registry.
• Valid Tax Clearance Certificate issued by the South African Revenue Service (SARS).
• Certified Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate.
• Submission of all prescribed municipal bidding declarations (MBD series), including proof of physical address, company registration, and independent bid determination.
• Financial and administrative readiness to honor warranty claims, manage delivery timelines, and comply with penalty clauses for late performance or breach of contract.

Key Terms and Clarifications

CSD (Central Supplier Database): A national government repository used to register suppliers and verify their eligibility to conduct business with public entities across South Africa.

B-BBEE (Broad-Based Black Economic Empowerment): A legislative framework designed to promote economic participation from previously disadvantaged groups. Procurement scoring awards points based on verified certification levels, ranging from Level 1 (highest points) to Level 8 (lowest points).

80/20 Preference Point System: A procurement evaluation model where eighty percent of total points are allocated to price competitiveness and twenty percent to specific socio-economic goals (primarily B-BBEE compliance). The lowest acceptable tender establishes the baseline for price scoring calculations.

Performance Security: A financial guarantee (typically a bank guarantee or irrevocable letter of credit) required within thirty days of contract award. It protects the municipality against financial loss if the supplier fails to complete contractual obligations or breaches warranty terms.