Objectives

The primary objective is to secure a reliable, responsive supply arrangement for standardized sport kit sets to support community and recreational sports initiatives across designated ward councillor offices.

Scope

The tender covers the supply and delivery of a single lot comprising sport kit sets for six disciplines: soccer, rugby, netball, swimming, tennis, and cricket. Deliveries will be made to multiple ward councillor offices based on specific, unscheduled requests. Suppliers must submit a fully completed pricing schedule detailing costs for each kit type. The contract operates on a demand-driven model rather than a fixed-volume or pre-scheduled delivery framework.

Technical Requirements

• All tender submissions must be completed and uploaded exclusively through the municipality’s online procurement portal. Fax submissions are strictly prohibited.
• Pricing must remain valid for a minimum period of thirty days from the tender closing date.
• Bidders must successfully register on the municipal supplier database prior to contract award.
• Full compliance with the General Conditions of Tender and Conditions of Purchase is mandatory.
• The pricing schedule must be completely filled out and uploaded before the closing deadline; incomplete submissions will be deemed non-responsive.

Skills Requirements

While explicit skill qualifications are not listed, the operational nature of the contract necessitates:

• Proven logistical and distribution capabilities to manage unpredictable, multi-location deliveries.
• Experience in inventory management for diverse sports equipment, ensuring consistent quality and availability across all six disciplines.
• Administrative proficiency in navigating electronic procurement systems and preparing compliant, structured pricing documentation.
• Ability to respond rapidly to ad-hoc requests while maintaining accurate record-keeping and delivery tracking.

Explanation of Key Terms

AS AND WHEN REQUIRED: This indicates that deliveries are not pre-planned or scheduled in advance. The municipality will issue individual supply requests based on real-time operational needs, requiring the supplier to maintain adequate ready stock and flexible dispatch protocols.

80/20 SYSTEM: A preferential procurement scoring methodology where eighty percent of evaluation points are allocated to price competitiveness, and twenty percent are reserved for socio-economic transformation goals, such as black ownership, women/youth participation, and local enterprise development.

Preferential Procurement Regulation of 2022: National legislative framework requiring public entities to integrate social and economic transformation objectives into procurement evaluations, ensuring equitable market access for historically disadvantaged groups while maintaining fiscal responsibility.