Quotation Summary: Staff Uniform (GRS 546/06/26)

Objectives

The primary objective of this quotation is to procure a comprehensive range of staff uniforms for Grey's Hospital in Pietermaritzburg, KwaZulu-Natal. The hospital seeks to contract a supplier for the once-off supply of various uniform items for both male and female staff, ensuring that all products meet detailed technical specifications and quality standards. The process is governed by the Preferential Procurement Policy Framework Act, with a specific goal of allocating preference points to companies that are at least 51% owned by Black People.

Scope of Services

The contract is a once-off purchase for the supply of staff uniforms. The scope includes the manufacturing and delivery of the following items in specified quantities:

• Male Uniforms: Navy jerseys, navy trousers, white shirts (short and long sleeve), Versatex work jackets and trousers (bottle colour), golfer t-shirts, safety boots, and socks.
• Female Uniforms: Navy jerseys, navy trousers, white shirts (short and long sleeve), navy skirts, golfer t-shirts, black safety shoes, and stockings/socks.
• General: White dust coats.

The successful bidder will be responsible for the full delivery of goods to the hospital, with all delivery costs included in the quoted price.

Technical Requirements

All items must strictly comply with the detailed specifications provided in Annexure A. Key technical requirements include specific fabrics, colours, and features:

• Fabric Quality: Items must be made from specified materials, such as 100% cotton, 97% cotton/3% spandex blends, 50/50 wool/acrylic, and Versatex (65% polyester/35% cotton twill), with specific fabric weights (e.g., 120gsm, 220gsm, 230gsm).
• Colour: Uniforms must be in specified colours, primarily Navy, White, Bottle Green, and Black.
• Features: Garments must include specific features such as YKK zips, reinforced stitching, bar tacks on stress points, specific pocket configurations, and particular fits (e.g., feminine fit, slim leg).
• Safety Footwear: Safety shoes and boots must meet safety standards, including steel toe caps, anti-static properties, heat resistance, and slip resistance, conforming to SANS/ISO 20345 standards.
• Sizing: Bidders must supply the full range of sizes as specified for each item (e.g., Small to 3XL).
• Samples: Bidders who pass the initial evaluation stages will be required to submit samples for quality and specification compliance checks upon request.

Skills and Compliance Requirements

Bidders must demonstrate the following capabilities and compliance:

• Mandatory Documentation: Submission of all required forms, including the official price page, Bidders Disclosure (SBD 4), and Preference Points Claim Form (SBD 6.1), fully completed and signed.
• Central Supplier Database (CSD): Must be registered on the CSD with a compliant tax status. A SARS PIN may be required for verification.
• Tax Compliance: Must have a valid tax clearance. Non-compliant bidders will be disqualified.
• Declaration of Interest: Must disclose any relationship with employees of the KZN Department of Health as per SBD 4 requirements.
• Preference Points: To claim preference points for the specific goal (51% Black-owned), bidders must submit a valid B-BBEE certificate or a sworn affidavit (for EMEs & QSEs).
• Production Capability: The ability to manufacture or supply the specified quantities of high-quality garments that meet detailed technical specifications.

Evaluation Process

Quotations will be evaluated in four stages:

1. Stage 1: Administrative compliance and mandatory requirements.
2. Stage 2: Compliance with the technical specification.
3. Stage 3: Objective criteria, including the submission and evaluation of samples.
4. Stage 4: Price and preference points allocation (80/20 system).

Failure to comply with any stage will render the quotation non-responsive.