Objectives

The primary objective is to procure and deliver durable, clinically appropriate mirrors to support occupational health, safety, and infection prevention and control protocols at the designated provincial hospital facility.

Scope

The contract covers the supply and delivery of five (5) stainless steel framed long-length mirrors. Each unit must measure approximately one metre in width and between 1.5 to 1.6 metres in length. Delivery is required at the specified hospital location, with all associated transportation and handling costs included in the quoted price. The quotation validity period is ninety days, and the contract does not specify a recurring service period beyond initial delivery.

Technical Requirements

• Construction & Materials: Mirrors must feature a stainless steel frame suitable for high-hygiene clinical environments.
• Dimensions: Strict adherence to width (900mm–1m) and length (1.5–1.6m) is mandatory.
• Quality & Standards: Products must meet healthcare quality benchmarks and comply with relevant South African National Standards (SANS/SABS). Bidders must submit proof of SABS/SANS approval.
• Condition & Validity: Items must be brand new, unused, and possess a minimum shelf life of six months upon delivery. Expired or second-hand products will be rejected.
• Inspection: The procuring authority reserves the right to request physical samples for verification by health and safety and infection prevention officials prior to contract award.
• Pricing: Quotes must be firm, inclusive of VAT (if applicable), and cover all delivery costs to the designated site.

Skills & Compliance Requirements

• Demonstrated Capacity: Bidders must prove prior experience supplying similar goods to healthcare facilities via past order and delivery documentation, or provide a recent financial statement demonstrating liquidity of at least 40% of the quote value.
• Mandatory Documentation: Updated CIPC registration documents, a valid B-BBEE status certificate or sworn affidavit (for EMEs/QSEs), and a Central Suppliers Database (CSD) compliance report are compulsory.
• Regulatory Declarations: Full completion of standard bidding forms covering conflict of interest, tax compliance, and preference claims is required.
• Clean Record: Bidders must have no history of defaulting on previous public sector contracts. Verification checks will be conducted across multiple institutions.

Key Procurement Terms & Conditions

The evaluation utilises an 80/20 preference point system, where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals, primarily favouring South African-owned enterprises. This system ensures value for money while advancing transformation targets.

The agreement is governed by General and Special Conditions of Contract (GCC/SCC), which outline standard public sector obligations including performance security, a twelve-month warranty against defects, and termination rights for non-compliance or fraudulent practices. Delays incur penalties calculated at the current prime interest rate per day until delivery. Disputes follow a structured escalation path beginning with mutual consultation and mediation before proceeding to South African courts. Late submissions, incomplete documentation, or failure to meet specification thresholds will result in immediate disqualification.