Tender Summary: Submersible Pump Repairs

Objectives

The primary objective is to secure a qualified contractor to execute timely, compliant, and cost-effective repairs and complete overhauls on critical wastewater pumping station equipment, ensuring uninterrupted municipal service delivery.

Scope of Work

• Perform complete overhaul and repair of one 13.5kW submersible pump at the Lagoon Wastewater Pumping Station (WWPS).
• Perform complete overhaul and repair of one 7.5kW submersible pump at the 2 Raymond Avenue WWPS.
• Deliver all repaired units in fully operational condition, ready for immediate installation and commissioning.

Technical Requirements

The tender documentation does not provide exhaustive technical manuals or performance benchmarks. However, bidders must demonstrate the capacity to service submersible pumps matching the specified power ratings (13.5kW and 7.5kW). Required technical capabilities include:

• Diagnostic testing of motors, impellers, seals, and control systems.
• Mechanical disassembly, component replacement, and precision reassembly.
• Electrical rewinding or motor troubleshooting aligned with municipal voltage and frequency standards.
• Post-overhaul pressure, insulation resistance, and functional load testing.
• Strict adherence to the municipality’s General Conditions of Contract (GCC) and applicable industry safety standards.

Skills Requirements

Bidders must possess or deploy personnel with verified expertise in:

• Wastewater infrastructure maintenance and submersible pump rehabilitation.
• Industrial electrical and mechanical engineering diagnostics.
• Public sector supply chain compliance, including accurate completion of mandatory municipal bidding forms.
• Project coordination to meet strict delivery timelines following order placement.

Key Terms and Procurement Framework

80/20 Preferential Procurement System: Evaluation allocates 80 points to competitive pricing and 20 points to Specific Goals. Points are awarded for black ownership percentages, Reconstruction and Development Programme (RDP) alignment, local business promotion, and empowerment of youth, women, and persons with disabilities. Certified proof must accompany the bid.

Mandatory Official Forms: Bids must utilize pre-printed municipal templates that cannot be re-typed. Incomplete or improperly formatted submissions result in automatic disqualification.

Anti-Collusion & Conflict Declarations: Bidders must submit sworn statements confirming independent bid preparation, disclosure of any directors/shareholders employed by the state, and certification that no collusive agreements exist with competitors. False declarations may lead to contract cancellation, financial penalties, or ten-year procurement bans.

Tax & Compliance Verification: Bidders must provide current Tax Compliance Status (TCS) PIN/CSD number and confirm absence from the Register for Tender Defaulters. Persons currently in state service are ineligible.