Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision and delivery of essential electrical materials, components, and diagnostic tools required for routine maintenance, repairs, and replacement at Montebello Hospital.

Scope

The scope covers the supply and delivery of a wide array of electrical goods to the hospital premises. Required items include insulation tapes, extension boxes, house wire cables, circuit breakers, earth leakage units, geyser elements, stove isolators, phase failure relays, contactors, hydroboils, wall plugs, screws, light fittings, cold room motors, liquid level controls, hospital cable saddles, switches, capacitors, cable ties, thermostats, LED and fluorescent tubes, electronic ballasts, downlight globes, triple-pole circuit breakers, double plugs, insect killer lights, extension rolls, light bulbs, push-in lugs, polarity testers, true RMS multimeters, clamp testers, insulated tool sets, silicone sprays, and fuses. The contract is structured as a single delivery event with a quotation validity period of ninety days.

Technical Requirements

• All goods must strictly comply with South African National Standards (SANS/SABS) and the exact specifications detailed in the tender annexures.
• Supplied products must be brand new, unused, and represent the most recent commercial models. Expired, refurbished, or second-hand items are strictly prohibited.
• Products must possess a minimum remaining validity or shelf life of six months from the date of delivery.
• Bidders must declare a firm delivery timeline. All quoted prices must be fixed, inclusive of value-added tax (where applicable), and fully cover transportation and unloading costs at the destination.
• A standard warranty of twelve months from delivery and acceptance, or eighteen months from shipment (whichever expires first), applies to all supplied goods.
• The procuring entity may request physical samples for specification verification. Successful bidders may be required to surrender samples for retention.
• Performance security may be demanded within thirty days of contract award.

Skills Requirements

As this is a pure goods-supply procurement, specific trade certifications or technical personnel are not mandated. However, bidders must demonstrate administrative, financial, and logistical capacity through:

• Current CIPC company registration documents.
• Valid Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate or sworn affidavit.
• Confirmed tax compliance status verified via the Central Supplier Database (CSD) and SARS.
• Documented proof of past performance, specifically at least one order confirmation and matching delivery note from either the public or private healthcare sector.

Notable Terms and Conditions

80/20 Preference Scoring Model: Evaluations use an eighty-point price allocation and twenty points for specific socio-economic goals. Full points for the specific goal are exclusively allocated to enterprises physically registered and operating within the Ndwedwe municipality.

Cover-Quoting Prohibition: Submitting multiple quotations for the same line items by the same bidder is classified as cover-quoting. This is treated as procurement fraud and results in immediate disqualification.

Late Delivery Penalties: Failure to meet the agreed delivery schedule triggers daily financial deductions calculated using the current prime interest rate applied to the value of the delayed goods or services.

Mandatory Disclosure Forms: Strict completion of standard bidding documents is compulsory. The Bidder’s Disclosure form (SBD4) requires full transparency regarding any personal or familial relationships with state employees involved in the procurement chain. The Preference Points Claim Form (SBD6.1) must be completed to claim municipal enterprise points. Incomplete, unsigned, or falsified submissions render the quotation non-responsive.