Objectives

The primary objective is to procure, deliver, install, and commission a single heat pump and hot well tank system for Clairwood Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure a reliable, energy-efficient hot water solution while adhering to provincial health infrastructure standards and promoting local economic participation through structured preferential procurement.

Scope

The scope covers the end-to-end provision of one (01) heat pump and hot well tank unit, including transportation, installation, electrical connections, system testing, and formal commissioning. Bidders must attend a compulsory site meeting, submit physical samples if shortlisted, and demonstrate prior experience supplying similar equipment to healthcare facilities. The estimated contract value does not exceed R50,000,000 (inclusive of all applicable taxes).

Technical Requirements

• Strict compliance with the department’s attached technical specification document.
• Valid proof of SABS or SANS approval for all supplied components.
• Post-installation submission of an Electrical Certificate of Compliance (COC).
• Provision of a comprehensive site safety file (mandatory for contractors).
• Top three scoring bidders must submit physical samples for evaluation; non-compliant samples may trigger a fresh procurement cycle.
• Equipment must be suitable for continuous operation in a clinical/hospital environment.

Skills and Qualification Requirements

• CIDB Registration: Grade 2ME (Mechanical Engineering) or higher.
• Trade Certification: Formal trade test qualification in a mechanical discipline related to air conditioning and refrigeration.
• Corporate Documentation: Updated CIPC registration, B-BBEE status certificate or sworn affidavit, and a valid Tax Clearance Certificate.
• Proven Experience: At least one verifiable order and delivery note confirming prior supply to public or private health facilities.
• Performance Record: No history of unexplained non-delivery or contractual defaults.

Notes on Unusual or Complicated Terms

• Hot Well Tank: A dedicated insulated storage vessel that retains hot water produced by the heat pump, ensuring stable temperature delivery for hospital sanitation, laundry, and clinical hygiene processes.
• Commissioning: The structured process of testing, calibrating, and verifying that the installed system operates safely, efficiently, and in accordance with manufacturer and hospital specifications before final handover.
• CIDB Grade 2ME: A Construction Industry Development Board classification permitting contractors to execute mechanical engineering projects valued up to R5 million.
• SABS/SANS Approval: Certification confirming that equipment meets South African National Standards for safety, energy efficiency, and operational durability.
• 80/20 Preference Point System: A procurement scoring framework where 80 points are awarded for price competitiveness and 20 points for socio-economic goals, specifically prioritising South African-owned enterprises in this tender.