Objectives

The primary objective is to procure and install a fully operational heat pump and hot well tank system for Clairwood Hospital. The tender seeks to enhance hospital infrastructure with energy-efficient, compliant equipment while ensuring reliable hot water supply through professional supply, installation, and commissioning services aligned with provincial health department standards.

Scope

The scope encompasses the complete supply, delivery, installation, and commissioning of one (1) heat pump and one (1) hot well tank. The successful bidder will be responsible for system setup, performance testing, and handover. The contract includes adherence to all attached technical specifications, participation in a sample verification stage for top-scoring bidders, and compliance with public sector procurement regulations. The estimated contract value does not exceed R 50,000,000 (inclusive of applicable taxes).

Technical Requirements

• All equipment must hold valid SABS or SANS approval certifications.
• Bidders must submit a current SAHPRA licence authorising the wholesale or distribution of medical devices.
• Written confirmation of full compliance with the project's attached specification document is mandatory.
• An Electrical Certificate of Compliance (COC) must be provided.
• Top-performing bidders will be required to submit physical samples for institutional evaluation.
• Bidders must demonstrate capacity to deliver via documented proof of previous orders and delivery notes from public or private health facilities.

Skills Requirements

• Valid trade test or formal qualification in a mechanical-related discipline, specifically air conditioning and refrigeration.
• Minimum Construction Industry Development Board (CIDB) Grading 2ME certification.
• Proven track record evidenced by at least one completed order and delivery note within the healthcare sector.
• Clean performance history with no unexcused delivery defaults or contractual breaches.
• Competence in managing public procurement compliance, including risk assessment and preference point documentation.

Explanation of Key Terms

Hot Well Tank: A collection vessel used in HVAC and cooling systems to gather condensate or warm water discharged from heat pumps before it is recirculated or pumped to drainage.

SABS/SANS Approval: Quality and safety certifications issued by the South African Bureau of Standards, confirming that products meet national performance and regulatory benchmarks.

SAHPRA Licence: Regulatory authorisation from the South African Health Products Regulatory Authority, legally permitting companies to distribute or wholesale medical devices and related health equipment.

CIDB 2ME: A contractor grading classification for mechanical engineering works, permitting execution of projects valued up to R5 million.

80/20 Preference Point System: A procurement scoring framework where 80 points are awarded based on competitive pricing and 20 points are allocated to socio-economic objectives, such as promoting historically disadvantaged or locally owned enterprises.