Objectives

The primary objective of this tender is to procure a reliable supplier capable of providing infection-control-grade disposable bed sheets to support viral haemorrhagic fever (VHF) and Ebola response initiatives within the Umgungundlovu District Health Office. The contract aims to ensure continuous availability of compliant, hygienic bedding materials for high-risk clinical environments.

Scope

The procurement covers a one-off supply and delivery of disposable bed sheets to six designated healthcare facilities across the district. The total required quantity is 115 packs, distributed among Harry Gwala Hospital, Greys Hospital, Richmond Hospital, Fort Napier Hospital, Port Shepstone Hospital, and Edendale Hospital. The successful bidder assumes full responsibility for logistics, including transportation, offloading, and delivery to each specified location within the agreed timeframe.

Technical Requirements

• Material Composition: Constructed from two-layer spun-bound polypropylene.
• Design Features: Must include elasticated corners to ensure secure placement on mattresses.
• Performance Properties: Products must be fluid-resistant, tear-resistant, and fully disposable.
• Dimensions: Must fit standard hospital bed mattresses measuring 190cm x 92cm x 15cm.
• Packaging: Specified as packs of 50 units. Bidders must reconcile this with the pricing schedule references and provide clear unit pricing.
• Shelf Life: All delivered items must retain a minimum validity period of six months from the date of receipt. Second-hand or expired stock is strictly prohibited.
• Sample Testing: The procuring authority may request physical samples from the lowest-ranked bidders to verify compliance before final award.

Skills & Compliance Requirements

As this is a goods-supply contract, specialized professional skills are not mandated. Instead, bidders must demonstrate operational readiness and regulatory compliance through the following mandatory criteria:

• CSD Registration: Active and verified registration on the Central Suppliers Database.
• Tax Compliance: Valid tax clearance documentation or SARS PIN confirming good standing with revenue authorities.
• SAHPRA Licensing: A current licence from the South African Health Products Regulatory Authority permitting the wholesale, distribution, or manufacturing of medical devices.
• B-BBEE Documentation: A valid certificate or sworn affidavit to claim preference points under the 80/20 procurement framework (20 points for enterprises ≥51% black-owned).
• Distribution Capability: Demonstrated logistical capacity to execute multi-site deliveries without unacceptable delays or subcontracting breaches.

Notes on Unusual or Complicated Requirements

VHF/Ebola Clinical Purpose: The stated project context indicates these bedsheets are intended for high-containment wards managing highly infectious diseases. This elevates the importance of fluid and tear resistance, as standard commercial bedding would pose unacceptable cross-contamination risks.

SAHPRA Medical Device Licence: Although commonly associated with pharmaceuticals or surgical instruments, this licence is required here because disposable medical-grade textiles fall under regulated health products. It certifies that the supplier adheres to national protocols for storage, handling, and distribution of clinical supplies.

Sequential Five-Stage Evaluation: The tender employs a rigid, gatekeeping assessment model. Bidders must pass administrative compliance, capacity verification, specification alignment, sample validation, and price/preference scoring sequentially. Failure at any single stage results in immediate disqualification, with no opportunity for remediation or partial scoring.