Objectives

The primary objective is to procure and deliver twenty-three (23) double base sets to the Sundumbili Community Health Centre under the KwaZulu-Natal Department of Health. The procurement aims to equip the facility with compliant, durable sleeping arrangements while advancing socio-economic transformation through structured preferential procurement policies.

Scope

This is a one-off supply contract encompassing the provision, transportation, and final delivery of double mattresses to the designated health facility. The scope requires full compliance with technical specifications, adherence to national quality standards, provision of a manufacturer warranty, and submission of all mandatory administrative and compliance documentation. All delivery and logistics costs must be fully inclusive in the quoted price.

Technical Requirements

• Quantity: 23 units
• Dimensions: Standard (137 cm × 188 cm) or extra-length (137 cm × 200 cm)
• Design: Dual-sided or reversible construction to promote even wear and extend product lifespan
• Weight Capacity: Approximately 90 kg to 120 kg per side
• Firmness Options: Medium, firm, or plush configurations available
• Core Support: Pocket springs, Bonnell springs, or high-density foam layers with reinforced edge support
• Condition: Brand new and unused only; products must retain a minimum of six months' shelf life upon delivery
• Certification: Bidders must provide proof of SABS/SANS approval
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier

Skills & Capacity Requirements

No specialized trade certifications are mandated, but bidders must demonstrate operational and logistical capacity through:

• Verified proof of prior delivery experience, supported by at least one order confirmation and delivery note from a public or private healthcare facility
• A clean performance record with no unexplained defaults on previous state or institutional contracts
• Valid Central Suppliers Database (CSD) registration and current tax compliance status
• Appropriate business registration (CIPC) and Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit
• Proven ability to manage supply chain logistics, meet strict delivery deadlines, and adhere to public sector contracting regulations

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are reserved for youth-owned enterprises, requiring certified proof of ownership.
• Standard Bid Documents (SBD): Mandatory government forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims) must be submitted exactly as printed. Retyping, redrafting, or altering these forms invalidates the quotation.
• CSD Registration: The Central Suppliers Database is the National Treasury's official vendor registry. Registration and successful verification are compulsory prerequisites for all public sector procurement.
• Prime Interest Rate Penalty: Late delivery triggers daily financial deductions calculated using the prevailing prime lending rate. Persistent delays may result in contract termination and supplier debarment from future public sector engagements.
• Four-Stage Evaluation: Bids are filtered sequentially through administrative compliance, delivery capacity, specification adherence, and pricing/preference scoring. Failure at any stage results in immediate disqualification.