Tender Summary: Supply and Deliver Electrical Material

Objectives

The primary objective is to procure and deliver essential electrical maintenance materials to St Apollinaris Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure continuous hospital operations by securing reliable, compliant, and cost-effective supply of standardized electrical components through a transparent, regulated bidding process.

Scope

This is a once-off supply and delivery contract covering approximately 1,650 units of electrical goods. The item schedule includes:

• Circuit breakers, earth leakage devices, and surge plugs
• Various lighting solutions (energy-saving bulbs, bulkheads, downlights, LED fluorescent fittings, UV insect killers, and mercury vapour lamps)
• Switches, sockets, and control panels
• Insulated housewires, screw connectors, PVC conduits, and enclosure boxes
• Water heater elements, thermostats, and solid stove plates
• Ballasts, instant-start transformers, and brass padlocks

All goods must be delivered directly to St Apollinaris Hospital. The quotation validity period is ninety days, and the contract duration is single-delivery.

Technical Requirements

• All products must comply with SABS/SANS standards. Certificates of compliance must be submitted upon request.
• Supplied items must be brand new, unused, and carry a minimum remaining shelf life of six months from the delivery date.
• Pricing must be firm and all-inclusive, covering packaging, transport, and delivery to the designated hospital site.
• Bidders must complete the official quotation forms exactly as issued; retyping or altering templates is prohibited.

Note on Autoclave Specification: Page 2 of the document contains detailed specifications for a mini tabletop autoclave. This appears to be a clerical template error, as the core requirement, evaluation criteria, and item schedules exclusively reference electrical maintenance materials. Bidders should focus solely on the electrical item list.

Skills & Compliance Requirements

No specialized engineering or installation skills are mandated. However, bidders must demonstrate:

• Logistical capacity to manage a large-volume, once-off delivery to a healthcare facility.
• Active registration on the Central Suppliers Database (CSD) with verified status.
• Tax matters in order, supported by a valid SARS tax clearance certificate.
• Administrative capability to submit unaltered Standard Bid Document (SBD) forms, including bidder disclosure and preference claims.
• Ability to provide proof of company registration, BBBEE certificates, and trade references where applicable.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation scores are weighted at 80% for price and 20% for specific goals. Twenty points are reserved exclusively for enterprises manufacturing within the KwaZulu-Natal province.
• Prime Interest Rate Penalty: Delays in delivery incur financial penalties calculated daily based on the current prime interest rate until actual performance is achieved.
• Prohibition of Cover-Quoting: Submitting multiple bids through affiliated or linked companies is classified as fraudulent practice. Violations result in immediate disqualification and potential public sector blacklisting.
• Warranty Period: Goods are warranted for twelve months after delivery acceptance or eighteen months after shipment, whichever expires first. Defective items must be repaired or replaced at the supplier's cost.
• Quantity Adjustment Rights: The procuring institution reserves the right to reduce or adjust ordered quantities during contract implementation.