Objectives

The primary objective is to procure and deliver essential hardware and electrical items to support routine maintenance and operational functions at Pholela Community Health Centre. The procurement prioritises cost-effectiveness, timely delivery, and strict adherence to public sector procurement regulations.

Scope

The tender covers the supply and delivery of fourteen categories of goods, including:

• Sanitary ware (pedestal basins, complete toilet sets, flexible waste connectors, toilet seat covers)
• Plumbing materials (heavy-duty sewer pipes, copper pipes, water geysers, flush mechanisms)
• Painting supplies (professional brush sets)
• Construction materials (fiber cement ceiling boards)
• Lighting fixtures (surface-mounted fluorescent fittings and LED tubes)

All items must be delivered to the designated facility. Installation, commissioning, or ongoing maintenance services are excluded from this quotation.

Technical Requirements

• Compliance & Standards: All products must meet relevant South African National Standards (SABS/SANS). Certificates of compliance must be provided when requested.
• Product Condition: Goods must be brand new, unused, and possess a minimum remaining shelf life of six months. Second-hand, refurbished, or expired items are strictly prohibited.
• Specifications: Bidders must adhere to detailed dimensional, material, and performance parameters outlined per item (e.g., basin dimensions, pipe class ratings, geyser safety valves, LED colour temperature).
• Packaging & Delivery: Packaging must prevent transit damage and withstand rough handling. All delivery costs must be included in the quoted price.
• Samples: Physical samples are required for specific items (e.g., ceiling boards and light fittings) to verify compliance before final award.
• Warranty: Standard warranties range from twelve to eighteen months. Specific items, such as complete toilet sets, require a ten-year warranty.

Skills Requirements

No specialised technical or trade skills are explicitly mandated. Bidders must demonstrate robust supply chain capabilities, including inventory management, logistics coordination, and reliable delivery scheduling. Administrative competence is essential to complete mandatory returnable documents, maintain active Central Supplier Database (CSD) registration, and facilitate SARS tax clearance verification.

Notable Terms & Conditions

• Preference Point System: Evaluation follows an 80/20 model, allocating eighty points for price competitiveness and twenty points for specific socio-economic goals.
• Specific Goal: Full preference points are awarded exclusively to enterprises at least fifty-one percent owned by Black women. Verification requires a CIPC ownership certificate or sworn affidavit, cross-checked via CSD.
• Anti-Collusion & Cover-Quoting: Strict prohibitions apply against bid-rigging, collusion, or submitting multiple quotes through affiliated entities. Violations result in immediate disqualification and potential public sector blacklisting.
• Penalties & Termination: Delayed deliveries incur financial penalties calculated at the prime interest rate. The purchaser reserves the right to terminate contracts for default, non-compliance, or fraudulent practices.