Tender Summary: Supply and Deliver Hardware Items

Objectives

The primary objective is to procure and deliver essential hardware, hygiene, and maintenance items to the Gamalakhe Community Health Centre in KwaZulu-Natal. The procurement seeks to ensure uninterrupted clinical operations, patient and staff hygiene, and administrative functionality through the timely supply of compliant, cost-effective goods.

Scope

This is a once-off quotation for the supply and delivery of various hardware items to the designated health centre. The scope encompasses:

• Stainless steel paper towel dispensers
• Heavy-duty double-sided tape
• Step ladders (45cm width × 90cm height)
• Leaf and grass rakes
• Curtain retaining pins (packs of 200)
• Loud control label guns
• Analog wall clocks (35cm diameter)
• Elbow-operated soap dispensers (stainless steel)
• Hand paper folded towel dispensers
• Additional items as detailed in attached specifications

All goods must be delivered to the facility site. Delivery costs must be fully incorporated into the quoted price, and all prices must remain firm for a 90-day validity period.

Technical Requirements

Bidders must strictly adhere to the detailed specifications provided in the tender annexures. Key technical criteria include:

• Material & Construction: Hygiene-related dispensers must be manufactured from Grade 304 stainless steel for corrosion resistance. Ladders must be aluminium and feature a folding mechanism for storage.
• Dimensions & Capacity: Paper towel dispensers must accommodate 200–750 folded sheets within specified dimensional ranges. Soap dispensers must fit standard 500ml or 1000ml pump bottles with extended nozzle necks.
• Quality Standards: Where indicated, goods must comply with relevant South African National Standards (SANS/SABS).
• Product Condition: All items must be brand new, unused, and valid for a minimum of six months upon delivery. Second-hand, refurbished, or expired products are strictly prohibited.
• Compliance Documentation: Bidders must confirm specification compliance, attach an updated Central Supplier Database (CSD) report, provide B-BBEE certificates or sworn affidavits, and submit CIPC registration documents.

Skills & Experience Requirements

To demonstrate operational capacity, bidders must provide:

• A valid copy of at least one prior order and corresponding delivery note proving successful supply of similar goods to either a private or public health facility.
• A clean delivery track record, with no history of unexplained defaults or failures to deliver.
• Proven ability to meet stipulated delivery timelines and maintain realistic performance schedules.
• Full administrative compliance, including tax clearance verification, SARS PIN submission, and accurate completion of all mandatory returnable forms (SBD 4, SBD 6.1, General Conditions of Contract, and Special Conditions of Contract).

Unusual or Complicated Terms & Services

The tender incorporates several structured procurement mechanisms:

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points specifically for Black-owned companies (≥51% ownership). Failure to submit proof results in zero points for this category but does not automatically disqualify the bid.
• Sample Submission Protocol: The top three scoring bidders will be required to submit physical samples for scrutiny. If samples are rejected, the next three highest-scoring bidders will be invited. If all submitted samples fail compliance testing, the entire quotation process will restart.
• Anti-Cover Quoting Measures: The department actively cross-references submissions to detect multiple quotes from related entities. Identifying cover-quoting practices will result in immediate disqualification under fraud and corruption policies.
• Performance Penalties & Termination Clauses: Delivery delays incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, procure substitute goods at the bidder’s expense, or impose a 10-year restriction from public sector contracts for corrupt or fraudulent conduct.