Objectives

The primary objective is to procure and deliver twenty-five (25) high-back swivel chairs to support administrative and clinical operations at Inanda Community Health Centre under the KwaZulu-Natal Department of Health. The tender seeks to secure cost-effective, durable, and ergonomically compliant seating while adhering to national public procurement legislation, transparency principles, and preferential scoring frameworks.

Scope

The scope covers the complete supply, packaging, transportation, and delivery of 25 units to the designated health facility. Bidders assume full responsibility for logistics, timely delivery, compliance with technical specifications, warranty provision, and contractual obligations. The contract excludes installation, routine maintenance, or staff training unless separately stipulated. Delivery timelines must be clearly stated by the bidder, and all costs, including freight and handling, must be included in the quoted price.

Technical Requirements

• Quantity: 25 units
• Design & Ergonomics: High-back configuration with integrated headrest, adjustable seat height (109–119 cm via pneumatic lever), tilt tension control, and 360-degree swivel functionality.
• Materials: Metal frame construction, breathable mesh upholstery, and high-density foam cushioning for prolonged comfort.
• Mobility: Five-point base fitted with universal, noise-free castor wheels suitable for hard floors, timber, and carpeted surfaces.
• Dimensions: Approximately 59 cm width by 119 cm height.
• Compliance: Items must be brand-new, unused, and free from manufacturing defects. Second-hand, refurbished, or expired stock will be rejected. Products must meet or exceed stated specifications and comply with applicable South African National Standards (SANS/SABS) where referenced.
• Warranty: Minimum twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier.
• Documentation: Mandatory submission of Central Suppliers Database (CSD) registration, SARS tax clearance validation, SBD 4 (Disclosure of Interest), and SBD 6.1 (Preference Points Claim) forms.

Skills Requirements

No specialized technical or professional qualifications are explicitly required. Bidders must demonstrate standard supply chain competencies, including inventory management, freight coordination, regulatory compliance, and financial capacity to execute delivery within agreed timeframes. Familiarity with South African public sector procurement procedures, documentation standards, and contract administration is essential for successful compliance.

Key Terms & Unusual Concepts

• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for designated socio-economic goals (e.g., BBBEE status, local manufacturing, or enterprise development). Bidders must submit verifiable proof with their quote; failure to do so results in zero allocation for this category.
• Cover-Quoting Prohibition: Submitting multiple quotations for the same item using different company names, variations, or entities is strictly classified as fraud. Detection leads to immediate disqualification, contract cancellation, and potential ten-year restriction from public sector procurement.
• Performance Security: Successful bidders must furnish a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of award to guarantee contract fulfillment. Funds are payable to the purchaser if the supplier defaults.
• GCC & SCC Framework: The contract operates under standard General and Special Conditions of Contract. These outline penalty calculations for late delivery (calculated using the current prime interest rate per day), termination rights, force majeure provisions, dispute resolution pathways (mediation followed by South African courts), and anti-collusion enforcement.
• CSD & Tax Compliance: Active verification on the Central Suppliers Database and valid SARS tax clearance are mandatory. Automatic rejection applies if validation fails or tax matters are unsettled.