Objectives

The primary objective is to procure and deliver essential kitchen appliances and furniture to support clinical and administrative operations across multiple healthcare facilities within the KwaZulu-Natal Provincial Department of Health. The procurement ensures the acquisition of compliant, energy-efficient goods while advancing national transformation goals through preferential procurement policies.

Scope

This is a once-off supply contract covering the delivery of specified items to designated health facilities. The scope includes:

• One 195L deep freezer for Hlengimpilo Clinic
• Multiple double beds for Njoko, Mahhashini, PHC Mobile, Ndlozane, and Ngqeku Clinics
• One 4-plate electric stove for Mahhashini Clinic
• Multiple 170L domestic refrigerators distributed across various clinics

All deliveries must be made to the prescribed destinations at an all-inclusive price. The quotation validity period is 90 days, and the contract is executed as a single transaction.

Technical Requirements

Suppliers must provide brand-new, unused goods that strictly meet the attached specifications and relevant South African National Standards (SANS/SABS). Key technical specifications include:

• 195L Chest Freezer: White finish, ‘A’ energy rating, direct/static cooling, SN-ST climate class, 220–240V/50Hz power supply, and inclusion of a polypropylene storage basket.
• Double Bed: High-count nested pocket spring system, polyurethane foam with pressure-relieving layers, reinforced edge support, anti-mite and antibacterial damask quilting, 135 kg weight capacity per side, and standard dimensions of 137 cm × 188 cm.
• 4-Plate Electric Stove: Four solid hotplates with individual controls and indicator lights, static electric oven with bake/grill functions, double-glazed tempered glass door, integrated food warmer, ‘A’ energy rating, and inclusion of accessories (roast pans, chromed shelves).
• 170L Domestic Fridge: 170L net capacity (116L fridge/54L freezer), ‘A+’ energy rating, direct cooling, 4-star freezer compartment, adjustable balcony storage, crisper drawer, three fridge shelves, one freezer shelf, and dark grey finish.

Products must remain valid for a minimum of six months post-delivery. Used or expired goods will be rejected. Delivery costs must be fully included in the quoted price.

Skills Requirements

While no specialised technical certifications are mandated, bidders must demonstrate capability in:

• Sourcing and verifying compliance of household appliances and furniture against detailed municipal specifications
• Managing multi-site logistics and timely delivery to remote or mobile health facilities
• Navigating public sector procurement compliance, including accurate completion of mandatory returnable documents, Central Supplier Database (CSD) registration, and SARS tax clearance validation
• Providing standard warranty support and handling incidental services such as on-site assembly, commissioning, or basic operational training as outlined in the General Conditions of Contract

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses a weighted scoring model where up to 80 points are awarded for competitive pricing and 20 points for socio-economic goals. Full points for the specific goal are reserved exclusively for enterprises owned by youth, requiring submission of director identity documents as proof.
• SBD Documentation & CSD Verification: Standard Bidding Documents (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims) must be completed exactly as printed. Bidders must be registered on the Central Suppliers Database with active tax compliance status; failure to validate this results in automatic disqualification.
• Prime Interest Rate Penalty Clause: Late delivery incurs financial penalties calculated daily at the current prime interest rate applied to the delayed portion of the contract value, reflecting strict adherence to delivery schedules.
• Physical Submission Mandate: Quotations must be hand-delivered in sealed envelopes to a designated tender box by the closing time. Electronic submissions or late deposits are strictly non-compliant and will be rejected.