Objectives

The primary objective of this tender is to procure and deliver essential maintenance materials to support routine facility upkeep and repairs at Pomeroy Community Health Centre under the KwaZulu-Natal Provincial Department of Health.

Scope

The scope covers the supply and delivery of twelve distinct maintenance items required for building and infrastructure maintenance. The arrangement is a one-off supply with no ongoing service period. All goods must be delivered to the designated health centre, with freight and handling costs fully incorporated into the quoted unit prices. The submitted quotation remains legally binding for ninety days from the closing date.

Technical Requirements

• Item Specifications: Bidders must supply new, unused goods that strictly match the provided dimensional, material, and quality parameters. Required items include suspended vinyl ceilings (1200mm × 600mm), rhino cornices (3000mm × 75mm), cornice adhesive (5kg), metal drill bit sets (19-piece), self-drilling screws (100 per pack), bolt locks (250mm), concealed cabinet hinges (35mm), white wall paint (20L), melamine boards (2750mm × 1830mm × 16mm), pine batten meranti doors, multi-wall awnings, and oil-based wood varnish (5L).
• Quality & Compliance: All products must meet applicable South African National Standards (SANS/SABS) where referenced. Expired, refurbished, or second-hand goods are strictly prohibited. Every item must retain a minimum shelf life of six months upon delivery.
• Packaging & Documentation: Goods must be securely packaged to withstand transit and handling. Suppliers must submit completed official quotation forms, valid tax invoices, and proof of Central Supplier Database (CSD) registration. Tax compliance must be verified through an active SARS PIN.
• Delivery Terms: Prices must be firm and unvarying. Bidders must state explicit delivery timeframes, and all transport costs must be embedded in the quoted rates.

Skills Requirements

No specialised technical or professional competencies are mandated for this supply-only tender. However, bidders must demonstrate operational and administrative capacity to:

• Source, verify, and logistics-standard-packaged construction and maintenance materials within agreed delivery windows.
• Comply with public sector supply chain regulations, including submission of updated CIPC registration, B-BBEE status verification or sworn affidavit, director identification copies, and tax clearance documentation.
• Accurately complete all mandatory returnable documents without altering official templates, ensuring all declarations, signatures, and capacity authorisations are correctly executed.

Key Terms and Conditions

80/20 Preference Point System: Evaluation follows a standard South African government procurement model where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals. Full points are awarded to promote South African-owned enterprises, substantiated by a valid CIPC certificate.

Anti-Collusion & Cover-Quoting Prohibition: The department strictly prohibits multiple entities linked to the same beneficial owner from submitting competing quotes. Automated and manual verification will be conducted; any evidence of cover-quoting results in immediate disqualification and potential exclusion from public sector contracts.

Penalties & Contract Termination: Late delivery incurs financial penalties calculated using the current prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, specification non-compliance, or corrupt/fraudulent conduct, and may impose business restrictions of up to ten years. Performance security may be required post-award if stipulated in special conditions.