Tender Summary: REQ26917 – Supply and Delivery of Industrial Lubricants

Objectives

The primary objective is to procure and deliver specified industrial lubricating oils to support the municipality’s operational, mechanical, and maintenance activities. The procurement also aims to comply with national legislative mandates by integrating socio-economic transformation goals into the award process through structured preferential procurement.

Scope of Work

Despite the generic title, the actual scope covers the supply and delivery of industrial lubricating oils, packaged in 20-litre buckets. Required quantities are:

• SAE 30 Oil: 10 units
• SAE 220 Oil: 6 units
• SAE 46 Oil: 5 units
• SAE 63 Oil: 2 units

Delivery must be executed within a timeframe proposed by the bidder upon receipt of an official purchase order. All items must be new, undamaged, and fit for immediate industrial application.

Technical Requirements

• Product Standards: Oils must conform to recognised viscosity classifications. SAE (Society of Automotive Engineers) grades denote fluid thickness and operating temperature performance: SAE 30 and 46 are commonly used in engines and light machinery; SAE 63 serves heavy-duty equipment; SAE 220 is formulated for industrial gearboxes and high-load hydraulic systems.
• Mandatory Documentation: Bidders must submit unaltered official municipal forms, including MBD1 (Bid Response), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim), MBD8 (Past SCM Practices), and MBD9 (Independent Bid Determination).
• Compliance & Validation: A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is compulsory. Claims for preference points require sworn affidavits proving black ownership, RDP status, or local business affiliation. Bidders must certify no conflicts of interest, confirm absence of fraud/corruption convictions or tender default listings, and attest to independent pricing.
• Submission Protocols: Quotations must be physically sealed, clearly endorsed with the reference number, and deposited in the designated municipal tender box before the deadline. Electronic, faxed, or late submissions will be automatically disqualified. Pricing must remain binding for 30 days post-closing.

Skills Requirements

No specialised engineering or technical certifications are mandated. However, bidders must demonstrate:

• Logistical capability to source, store, and transport industrial lubricants safely and within agreed delivery windows.
• Administrative competence to accurately complete, sign, and notarise all mandatory municipal compliance and declaration forms.
• Working knowledge of South Africa’s preferential procurement framework, specifically the 80/20 point allocation system (80 points awarded for competitive pricing, 20 points allocated for specific socio-economic goals including black ownership, rural/urban enterprise promotion, and representation of youth, women, and persons with disabilities).
• Full tax compliance and transparent disclosure of director, trustee, or shareholder relationships with any public sector entity.