Tender Summary: Supply and Deliver Office High Back Chairs

Objectives

The primary objective of this procurement is to acquire and deliver two high-back swivel office chairs for administrative use at the Imbalenhle Community Health Centre. The tender aims to secure ergonomic, durable seating that meets strict quality, safety, and regulatory standards while promoting local economic participation through structured preference scoring.

Scope

• Supply and deliver two (2) units of high-back swivel office chairs with armrests.
• One-off contract with complete delivery to the designated health centre facility.
• All transportation, handling, and logistics costs must be included in the quoted price.
• Provision of a minimum five-year warranty covering repairs and replacements.
• Full compliance with general and special conditions of contract, including tax invoicing, inspection rights, and performance obligations.

Technical Requirements

• Quantity & Type: Two (2) high-back swivel chairs with armrests.
• Materials & Finish:
  • Chair 1: Black contract fabric upholstery.
  • Chair 2: Combination of faux leather and PVC upholstery.
• Adjustability & Mechanisms:
  • Chair 1: Adjustable armrests, swivel tilt function, gas height adjustment.
  • Chair 2: Adjustable seat height (350mm width × 650mm height), swivel function, adjustable armrest height.
• Frame Construction: Plastic frame.
• Quality & Standards: Must comply with SANS/SABS specifications. Products must be brand new, unused, and have a remaining shelf life of at least six months upon delivery.
• Documentation: Completed specification compliance form, valid tax clearance/PIN, B-BBEE affidavit/certificate, Central Supplier Database (CSD) registration, and proof of prior similar healthcare deliveries.
• Sample Verification: The top three scoring bidders will be formally requested to submit physical samples for specification validation before final contract award.

Skills & Capacity Requirements

• Proven track record in delivering comparable furniture to private or public health facilities, supported by at least one verifiable order reference.
• Ability to submit a clear delivery and implementation methodology on official company letterhead.
• Valid business registration, active tax compliance status, and successful CSD verification.
• For distributors/resellers: A formal authorization letter from the original furniture manufacturer confirming supply rights and product authenticity.
• Familiarity with public sector procurement frameworks, including accurate completion of statutory returnable documents (SBD forms, preference claim forms, conflict-of-interest disclosures).

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: Evaluation allocates 80% weighting to price competitiveness and 20% to socio-economic goals. The full 20 points are reserved exclusively for South African-owned enterprises, requiring certified director identification and updated CIPC incorporation certificates as proof.
• Five-Stage Peremptory Evaluation: Bids pass through mandatory checkpoints: administrative compliance, delivery capacity, specification alignment, sample verification, and price/preference scoring. Failure at any stage results in immediate disqualification without further consideration.
• Cover-Quoting Prohibition: Submitting multiple quotations through different registered entities for the same bid is strictly classified as corruption and fraud. Violations trigger automatic disqualification and may result in a ten-year ban from public sector procurement.
• Prime Interest Rate Delay Penalties: Late delivery incurs daily financial deductions calculated using the current prime interest rate applied to the value of delayed goods, alongside the purchaser's right to source substitutes or terminate the agreement.