Objectives

The primary objective is to procure and deliver essential physiotherapy equipment and therapeutic consumables to support patient mobility, rehabilitation, and strength training at the Imbalenhle Community Health Centre in Pietermaritzburg, KwaZulu-Natal.

Scope

• Contract Type: One-off supply agreement.
• Delivery Window: 7–14 days following official order receipt.
• Quotation Validity: Prices must remain firm for 90 days.
• Fulfillment Conditions: Strict prohibition on partial deliveries and split payments; the complete order must be delivered simultaneously.
• Delivery Location: Imbalenhle Community Health Centre, Pietermaritzburg.

Technical Requirements

Bidders must supply brand-new, unused goods that strictly conform to the annexured specifications. Key technical obligations include:

• Product Specifications: Exact compliance with material, size, colour, and functional requirements for items such as adult axillary and elbow crutches, pulpit walkers, T-handle and tripod walking sticks, exercise resistance bands (extra light, light, medium), massage oil, gel hand exercisers, vertical tilt mirrors, and neuroproprioceptive strapping.
• Quality & Shelf Life: All items must meet applicable SANS/SABS standards. Products must retain a minimum validity period of six months upon delivery.
• Packaging & Logistics: Supplier assumes full responsibility for transportation, insurance, and safe delivery to the designated facility. Packaging must prevent damage or deterioration during transit.
• Regulatory & Administrative Compliance: Mandatory submission of a valid Central Supplier Database (CSD) report, SARS tax clearance/PIN, B-BBEE verification certificate or sworn affidavit, and a valid licence from the South African Health Products Regulatory Authority (SAHPRA) permitting the wholesale or distribution of medical devices.

Skills Requirements

No clinical or specialised technical qualifications are required. Suppliers must demonstrate operational capacity in:

• Procurement and inventory management of diverse mobility aids and therapeutic consumables.
• Logistics coordination capable of meeting rigid 7–14 day delivery deadlines without partial shipments.
• Administrative proficiency in compiling statutory compliance documentation, tax records, and preferential procurement proofs.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for socio-economic transformation. The 20 points are exclusively reserved for promoting South African-owned enterprises, requiring certified director identification and updated CIPC registration certificates as proof.
• SAHPRA Licensing Mandate: Bidders must hold an active SAHPRA licence to distribute or wholesale medical devices. SAHPRA is the national regulatory body ensuring health products meet safety, efficacy, and quality standards before entering the market.
• Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or controlled entities is classified as cover-quoting. This constitutes procurement fraud, resulting in immediate disqualification, potential contract termination, and possible restriction from public sector business for up to ten years.