Objectives

To procure and deliver essential plumbing, electrical, and maintenance supplies to support the operational and infrastructural needs of Imbalenhle Community Health Centre under the KwaZulu-Natal Department of Health.

Scope

This is a one-off supply and delivery contract covering a range of plumbing fixtures, electrical components, hardware, and grounds maintenance products. Successful bidders must deliver all ordered items to the designated health centre within 7–14 days of receiving an official order. The contract strictly prohibits partial deliveries and part payments. All supplied goods must be new, unused, and remain valid for a minimum of six months upon delivery. Packaging must protect items against transit damage, extreme weather, and rough handling.

Technical Requirements

All items must comply with relevant SANS/SABS quality standards and match the detailed specifications outlined in the tender annexures. Key technical specifications include:

• Plumbing & Water Systems: 100-litre high-pressure geysers (5-year warranty); 3KW spiral geyser heating elements; 15mm Class 2 copper pipes; 2-litre clear fluid PVC adhesive; white thread tape; wooden white toilet seat covers (2 mounting pins); 110mm flexible white PVC pan connectors; round geyser thermostats; brass garden taps (15x20mm); 50mm PVC toilet rubber cones; chrome 15mm bottom-inlet sink taps; and 15mm brass ball-o-stops.
• Electrical Components: 2.5mm twin flat conduit cables; 16x25mm PVC trunking (2–3m lengths); double socket switches; 63-amp circuit breakers; 60W energy-saving pin bulbs; 70W screw-type bulbs; 3-pin plug heads and female sockets; and heavy-duty rubber casings.
• Hardware & Maintenance: 4-lever mortise lock sets (compatible with 32–50mm door thickness); and 5-litre glyphosate-based weed killer.

Bidders must confirm compliance with each specification. Incidental services such as on-site assembly, commissioning, provision of operation manuals, or basic training may be required under the General Conditions of Contract.

Skills Requirements

No specialized trade or installation qualifications are mandated, as this is a supply-only quotation. However, bidders must demonstrate:

• Administrative capability to complete mandatory returnable documents (tax clearance, CSD registration, B-BBEE verification, and disclosure forms).
• Logistical capacity to coordinate full-batch deliveries within the 7–14 day window and manage inventory validity periods.
• Financial stability to potentially furnish performance security within 30 days of contract award.
• Understanding of public sector procurement compliance, including anti-collusion protocols and warranty claim procedures.

Key Terms & Unusual Conditions

80/20 Preference Point System: Evaluation allocates up to 80 points for competitive pricing and 20 points exclusively for promoting South African-owned enterprises. Proof of ownership and director IDs must be submitted to claim these points.

Prime Interest Rate Penalty: Delayed delivery incurs daily financial deductions calculated using the prevailing prime interest rate until goods are received, unless an extension is formally granted.

Cover-Quoting Prohibition: Submitting multiple quotes through related or affiliated companies constitutes fraud and results in immediate disqualification.

Performance Security & Termination: The purchaser may require a bank guarantee or certified cheque within 30 days of award. Contracts may be terminated for default, insolvency, or corrupt practices, with potential restrictions on future public sector participation for up to 10 years.