Tender Summary: Supply and Deliver Sanitary Pads with Loops

Objectives

The primary objective is to procure and deliver a one-off supply of sanitary pads equipped with loops to Umphumulo Hospital in KwaZulu-Natal. The procurement aims to secure a reliable, compliant, and cost-effective source of essential hygiene products for hospital patients and staff, while fulfilling provincial health supply chain mandates and promoting socio-economic transformation through preferential procurement policies.

Scope

• Item: Sanitary pads with loops
• Quantity: 600 packs (12 pads per pack)
• Delivery Location: Umphumulo Hospital, R74 Greytown Road, Maphumulo 4470
• Contract Type: Once-off supply
• Validity Period: 90 days from the closing date
• Evaluation Process: Three-stage assessment comprising administrative compliance, specification adherence, and price/preference scoring using an 80/20 point system.

Technical Requirements

• Products must be new, unused, and conform to applicable South African National Standards (SANS/SABS).
• A valid SAHPRA certificate must be submitted to verify regulatory compliance for health-related consumables.
• A colour photograph or physical sample of the product must accompany the quotation.
• All supplied items must retain a minimum shelf life of six months from the date of delivery.
• Bidders must formally confirm compliance with the attached specification document; failure to indicate compliance results in disqualification.
• Delivery costs must be fully inclusive in the quoted price, and a firm delivery timeframe must be stated.

Skills & Compliance Requirements

• Mandatory registration and active verification on the Central Suppliers Database (CSD).
• Valid tax compliance status verified through SARS, with potential requirement for a tax clearance certificate prior to contract award.
• Submission of a sworn affidavit or B-BBEE verification certificate to support preference point claims.
• Complete submission of all standard bid returnable documents (SBD 4, SBD 6.1, GCC, SCC); incomplete or altered forms without initialling will be rejected.
• Demonstrated logistical capability to manage procurement, transport, and delivery of the full quantity within the stipulated period, including compliance with packaging, insurance, and warranty obligations.
• Ability to navigate public sector procurement frameworks, including anti-collusion declarations, conflict-of-interest disclosures, and performance security provisions.

Key Terms Explained

• SAHPRA Certificate: Official regulatory approval issued by the South African Health Products Regulatory Authority, confirming that the sanitary pads meet national safety, quality, and efficacy standards for medical and hygiene products.
• CICP Attachment: Provincial health inventory compliance documentation required to ensure traceability, stock control, and alignment with central health supply chain tracking systems.
• 80/20 Preference System: A government procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals, specifically companies that are at least 51% owned by Black people.
• GCC & SCC: General and Special Conditions of Contract that define legal obligations, delivery terms, warranties, penalty calculations for delays, dispute resolution mechanisms, and anti-corruption clauses governing the supplier-purchaser relationship.