Objectives

The primary objective of this tender is to procure and deliver compliant, high-quality sanitary pads with loops to support healthcare operations at Umphumulo Hospital. The procurement process aims to secure a reliable, cost-effective supply while adhering to public sector procurement legislation, preferential procurement policies, and stringent health product quality standards.

Scope

The contract entails a one-off supply and delivery of 600 packs (each pack containing 12 units) of sanitary pads with loops to Umphumulo Hospital in KwaZulu-Natal. The supplier is responsible for all logistics, handling, and transportation costs to the designated hospital location. The quotation must remain valid for 90 days, and delivered products must have a minimum shelf life of six months from the date of delivery. The contract is structured as a single delivery event with no ongoing service obligations beyond warranty provisions.

Technical Requirements

• Products must conform to applicable SANS/SABS specifications and be brand new, unused, and free from manufacturing defects.
• A valid SAHPRA certificate and CICP registration documentation must be submitted with the quotation.
• A clear colour photograph of the product must be attached to the bid submission.
• All quotations must be completed on official, unaltered government forms with original wet signatures; retyped or digitally modified forms are invalid.
• Submissions must be hand-delivered in sealed envelopes to the designated quote box by the published closing date and time. Electronic, faxed, or mailed submissions will be rejected.
• The supplier must provide a warranty against defects in design, materials, or workmanship for twelve months after delivery and acceptance, or eighteen months from the date of shipment, whichever expires first.
• A performance security may be required within thirty days of contract award, typically in the form of a bank guarantee or certified cheque.
• Delays in delivery will incur financial penalties calculated at the current prime interest rate per day of delay until fulfilment.

Skills Requirements

No specialised technical or engineering skills are explicitly mandated. However, bidders must demonstrate proven operational capability in the regulated supply of medical consumables, including inventory control, timely logistics coordination, and compliance with health product regulatory frameworks. Administrative competence is essential to accurately complete mandatory returnable documents, attach required certifications, and physically submit sealed bids within strict deadlines. Suppliers must also possess the financial and logistical capacity to absorb delivery costs and honour warranty obligations.

Key Terms & Unusual Concepts

• SAHPRA Certificate: Issued by the South African Health Products Regulatory Authority, this certifies that the sanitary pads meet national safety, efficacy, and quality standards for health-related consumer products.
• CICP Registration: Refers to verification through the Companies and Intellectual Property Commission, confirming the bidder's legal business existence, active status, and compliance with corporate governance requirements.
• 80/20 Preference Point System: An evaluation model where 80% of the total score is allocated to price competitiveness and 20% to specific transformation goals. Full points are awarded to enterprises at least 51% owned by Black individuals.
• Prime Interest Rate Penalty: A contractual clause stipulating that late deliveries will result in daily financial deductions calculated using the prevailing prime lending rate until the goods are delivered or services performed.
• SBD Forms: Standard Bid Document forms (SBD 4 for conflict of interest disclosure and SBD 6.1 for preference point claims) that must be fully completed to maintain bid responsiveness and eligibility for preference scoring.