Objectives

The primary objective of this tender is to procure and deliver a standardized set of maintenance uniforms and personal protective equipment (PPE) for staff at Estcourt Hospital. The contract ensures that maintenance personnel receive durable, compliant, and provincially branded workwear tailored to occupational safety and operational needs.

Scope

The scope encompasses the supply and delivery of various uniform items in specified quantities directly to Estcourt Hospital. This is a one-off contract with delivery costs included in the quoted price. The procurement covers:

• Headwear, hand protection, rain gear, footwear, and socks
• Ladies’ and men’s work trousers
• T-shirts, short-sleeve shirts, and coat jackets (including reflective variants)

All items must be delivered within the agreed timeframe, with firm pricing valid for 90 days. The department reserves the right to negotiate prices if deemed non-market related.

Technical Requirements

Bidders must supply new, unused goods that strictly adhere to the following specifications:

• Fabric & Composition: Mandatory material blends include 100% cotton twill (310g/m²) for hats and reflective jackets, 65% polyester/35% cotton for standard trousers and jackets, 100% polyester PVC for rain suits, and 60% cotton/38% polyamide/2% elastane for socks.
• Construction & Durability: Garments require triple-needle lapped seams, reinforced stress points with industrial wash bar tacks, concealed YKK zippers, and heat-sealed or double-needle lapped seams for weatherproofing. Reflective items must feature 50mm yellow and silver reflective tape.
• Safety Compliance: Safety boots must meet SANS standards with 200J impact-resistant steel toe caps, oil/acid resistance, anti-static properties, and quality leather uppers. Socks must be antibacterial-treated to prevent fungal growth.
• Branding & Colour: Most items must display the KZN logo via embroidery or printing. Colours are strictly defined (e.g., fatigue, royal navy, black).
• Quality & Validity: Products must be brand new, with a minimum remaining shelf life of six months upon delivery. Offers must comply with applicable SANS/SABS standards.
• Sample Verification: The top three highest-scoring bidders will be required to submit physical samples for objective evaluation. Non-compliant samples result in rejection.

Skills Requirements

As a goods-supply tender, no specialized technical or professional skills are mandated. However, bidders must demonstrate:

• Proven Delivery Capacity: Valid documentation proving prior successful supply of similar uniform or PPE orders.
• Supply Chain Management: Ability to source compliant materials, coordinate manufacturing, and execute timely logistics to the hospital site.
• Regulatory & Administrative Compliance: Proficiency in public procurement processes, including tax clearance validation, Central Supplier Database (CSD) registration, and completion of mandatory Standard Bidding Document (SBD) forms.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific transformation goals. Full points are awarded exclusively to companies 100% owned by Black African women.
• Cover-Quoting Prohibition: Submitting multiple quotations through linked, affiliated, or overlapping companies to manipulate pricing or evaluation outcomes is strictly forbidden and constitutes fraud, resulting in immediate disqualification.
• SBD Documentation: Bidders must complete Standard Bidding Document forms, notably SBD 4 (Disclosure of Interest to prevent conflicts of state employment) and SBD 6.1 (Preference Points Claim Form), to ensure transparency and claim transformation benefits.
• Sample-Based Objective Evaluation: Unlike conventional price-driven awards, final contract allocation depends on physical sample verification. Failure to submit compliant samples may restart the entire procurement process.