Objectives

The primary objective of this tender is to procure essential plumbing components to support municipal water infrastructure maintenance and expansion. The municipality aims to secure a reliable supplier through a transparent, compliant quotation process that delivers value for money while adhering to national public procurement legislation and transformation mandates.

Scope

The tender covers the supply and delivery of standardized ball and gate valves intended for water reticulation systems. Required items and quantities include:

• 50 mm Ball Valve (MF): 10 units
• 25 mm Air Valves: 15 units
• 75 mm Ball Valve (FF): 15 units
• 15 mm Gate Valve: 40 units
• 20 mm Gate Valve: 200 units
• 25 mm Gate Valve: 60 units
• 40 mm Gate Valve: 20 units
• 50 mm Gate Valve: 30 units
• 80 mm Gate Valve: 10 units

All goods must be delivered to the designated municipal storage facility at Marburg Stores, PRN NO 2 Lind Road, Marburg.

Technical Requirements

• Bids must be submitted using official Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9) exactly as provided; retyping or altering forms results in disqualification.
• Suppliers must provide a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number to verify tax standing.
• Mandatory declarations must be completed, including conflict of interest, past supply chain management practices, and independent bid determination.
• Quotations must remain valid for thirty (30) days from the closing date.
• Late, incomplete, faxed, emailed, or improperly sealed submissions will be automatically rejected.
• All goods must comply with the General Conditions of Contract (GCC) and any applicable special conditions.

Skills Requirements

No specialized engineering or installation skills are explicitly required, as the tender focuses solely on supply and delivery. However, successful bidders must demonstrate proven logistical capacity to source, warehouse, and transport standardized industrial valves within agreed timeframes. Administrative competence is essential to accurately complete complex municipal bidding forms, maintain tax compliance documentation, and manage contract administration in accordance with public sector regulations.

Explanation of Unusual or Complicated Terms

80/20 Preferential Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for socio-economic transformation goals (e.g., black ownership, local business promotion, youth/women/disabled empowerment). Claiming these points requires certified affidavits and proof of eligibility.

Tax Compliance Status (TCS) / CSD Number: A mandatory verification mechanism administered by the South African Revenue Service (SARS) and National Treasury. It confirms a bidder's tax standing and registration status before contract award.

MBD Forms: Standardized South African municipal bidding templates that enforce uniformity, transparency, and legal compliance. They cannot be modified or re-typed by bidders.

Independent Bid Determination & Anti-Collusion Declarations: Legal certifications requiring bidders to confirm that pricing was developed independently without consultation or agreement with competitors, in line with competition law and anti-fraud statutes.