Objectives

The primary objective of this tender is to secure a reliable supplier capable of providing high-quality batteries to support essential municipal operations. The procurement aims to ensure uninterrupted functionality of critical infrastructure through a transparent, compliant, and competitively priced acquisition process aligned with South African public finance regulations.

Scope

The tender covers the supply and delivery of batteries designated for specific municipal assets: Masinenge 1+2 sewer pumping stations in Port Shepstone and generators at Dunjezane used for statistical surveys. Bidders are required to quote unit prices and total costs (excluding VAT) for the specified items. Successful suppliers must fulfill deliveries within a timeframe agreed upon after order placement. All quotations must remain valid for thirty days following the closing date.

Technical Requirements

While exact battery specifications (e.g., voltage, capacity, or chemistry) are not detailed in the provided documentation, bidders must strictly adhere to municipal procurement compliance standards. Required technical and administrative submissions include:

• Completion of all official National Treasury Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, and MBD9).
• Submission of a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.
• Provision of current supporting documents, including proof of ownership, disability grants (if applicable), and sworn affidavits for preference claims.
• Physical submission of sealed bids, clearly endorsed with the reference number, into the designated municipal tender box before the stipulated deadline. Electronic, faxed, or late submissions will be automatically disqualified.

Skills Requirements

No specialized engineering or technical certifications are explicitly mandated. However, bidders must demonstrate strong administrative and compliance competencies to navigate South Africa’s public procurement framework. Essential capabilities include accurately completing preference point claim forms, executing conflict-of-interest and independent bidding declarations, maintaining up-to-date tax compliance, and managing logistics to meet post-award delivery schedules. Suppliers must also possess the operational maturity to sustain contractual obligations without supply chain disruptions.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Procurement System: A mandatory evaluation model where 80 points are allocated to competitive pricing and 20 points to socio-economic goals. Points are awarded based on black ownership percentages, promotion of rural or urban businesses within the municipality, and empowerment of youth, women, or persons with disabilities.
• MBD Documentation Suite: Standardized government forms designed to ensure transparency. MBD4 addresses conflict of interest; MBD6.1 claims preference points; MBD8 declares past supply chain misconduct; MBD9 certifies that the bid was prepared independently without collusion.
• Tax Compliance Status (TCS): A digital verification mechanism administered by the South African Revenue Service (SARS). It confirms that a bidder meets all statutory tax obligations. A TCS PIN or CSD registration number is compulsory for bid eligibility.
• Register for Tender Defaulters: A national database maintained by National Treasury that lists entities prohibited from public sector contracts due to fraud, corruption, or repeated contract failures. Bidders must formally declare they are not listed.