Objectives

The primary objective of this tender is to procure and deliver essential cleaning materials to support the routine maintenance and hygiene standards of municipal offices and standby quarters. The municipality seeks to establish a reliable supply arrangement that ensures cost-effectiveness, consistent product quality, and compliance with national preferential procurement legislation.

Scope of Supply

The tender covers the supply and delivery of nine categories of cleaning materials, with quantities ranging from 15 to 6,000 units per item. The required items include:

• Domestic cleaning liquids (Domestos, Handy Andy, and Sunlight equivalents)
• Disinfectant spray (Mr Min equivalent)
• Floor care and maintenance products (Wash and Wax, Hand Cleaner)
• Sanitation supplies (Black bin bags)
• Cleaning equipment (Jumbo mops, soft brooms)

All goods must be delivered to the designated municipal depot. Bidders are required to specify their delivery lead time following order placement.

Technical Requirements

Suppliers must provide standard commercial-grade cleaning agents that meet or exceed the performance, safety, and efficacy specifications of the referenced brand names. The tender permits the use of "equivalent" products, provided they offer identical chemical composition, cleaning power, and regulatory compliance. All items must be new, properly packaged for bulk municipal storage, and accompanied by relevant safety data sheets or manufacturer specifications upon request. Substitutions must be clearly indicated in the quotation.

Skills and Experience Requirements

No specialized technical certifications or professional licenses are required for this supply contract. However, bidders must demonstrate basic operational and logistical capacity to fulfill the total order volume within agreed timeframes. Mandatory compliance prerequisites include:

• Valid Tax Compliance Status (TCS) documentation
• Registration with the Companies and Intellectual Property Commission (CIPC)
• Submission of sworn affidavits verifying ownership, Reconstruction and Development Programme (RDP) status, and local business promotion eligibility
• Proof of compliance with municipal supply chain management regulations, including declarations on past contractual performance and absence of conflicts of interest

Key Terms and Clarifications

80/20 Preferential Point System: This is a standard South African public procurement evaluation model. Eighty percent of the scoring is allocated to the lowest acceptable price, while twenty percent is reserved for specific socio-economic goals. These goals include black ownership, promotion of rural and urban local businesses, and empowerment of youth, women, or persons with disabilities. Points are verified through sworn affidavits and supporting documentation.

Equivalent Products: Bidders may substitute the branded items listed with alternative brands, provided the substitutes deliver identical cleaning efficacy, safety profiles, and packaging standards. The municipality reserves the right to request technical proof of equivalence during evaluation.

Compliance and Validity: Bids must be submitted on official municipal forms, sealed, and deposited in the designated tender box before the closing deadline. Late, incomplete, or electronically submitted quotations will be automatically disqualified. All quotations must remain valid for thirty days from the closing date. The municipality retains the right to accept or reject any or all bids without providing reasons.