Tender Summary: Supply and Delivery of Cleaning Material

Objectives

The primary objective is to procure and deliver essential cleaning materials to support municipal operations. The procurement seeks to secure cost-effective solutions while complying with municipal supply chain management regulations and national preferential procurement frameworks.

Scope of Work

The tender covers the supply and delivery of the following cleaning supplies:

• Jumbo Mops (Quantity: 24)
• Black Bin Bags (Quantity: 500)
• 450 MM Bass Brooms (Quantity: 4)
• Antigerm Soap 150g – Protex or equivalent (Quantity: 300)
• 500g Surf detergent or equivalent (Quantity: 300)
• 325 ml Doom insecticide or equivalent (Quantity: 300)
• 500 ml Jeyes Fluid or equivalent (Quantity: 240)
• 750 ml Domestos cleaner or equivalent (Quantity: 300)

All deliveries must be made to Park Rynie Stores (PRN No 2 Lind Preston, Park Rynie). Quotations must list unit prices excluding VAT, with a 15% VAT addition calculated at submission.

Technical Requirements

Bidders must satisfy the following administrative and procedural criteria:

• Complete and submit all bids using official municipal forms without retyping or modifying layouts.
• Provide a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number, verified through the national revenue service.
• Attach all mandatory supporting documentation, including sworn affidavits for ownership, QSE/EME classification, rural/urban business promotion, and disability grant verification where applicable.
• Ensure strict adherence to the General Conditions of Contract (GCC) and municipal supply chain management regulations.
• Seal submissions, endorse them with the correct reference number, and deposit them in the designated tender box before the closing deadline.
• Faxed, emailed, typed, or late quotations will be rejected. All submissions must remain valid for 30 days after the closing date.

Skills Requirements

No specialized technical certifications are mandated, but bidders must demonstrate:

• Logistical capacity to source, warehouse, and deliver the specified quantities of cleaning materials within agreed timeframes.
• Proficiency in completing standard municipal bidding documentation, including preference point claim forms and conflict-of-interest declarations.
• Ability to provide certified proof of company structure, director/shareholder details, and compliance with anti-collusion regulations.
• Operational readiness to fulfill contractual obligations without being currently employed by or holding positions in the public sector.

Unusual or Complicated Terms

80/20 Preferential Procurement System: Evaluation applies a weighted scoring model where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals (ownership, local business promotion, youth/women/disabled empowerment, and reconstruction initiatives). Claiming these points requires sworn affidavits and verified supporting documents; failure to submit proof results in zero points for those categories.

General Conditions of Contract (GCC): Standard municipal terms governing delivery schedules, quality standards, payment procedures, and breach penalties. Submission implies acceptance of these terms.

Register for Tender Defaulters: A National Treasury-maintained blacklist. Any bidder or director listed here is automatically disqualified from consideration.

Equivalency Clause: Branded chemical products may be substituted with functionally equivalent alternatives, provided they meet or exceed the specified volume, concentration, and safety standards. Bidders must clearly indicate equivalents on their quotation forms.