Objectives

To secure a qualified supplier capable of delivering a comprehensive range of electrical spares and components to Amajuba District Municipality, ensuring uninterrupted municipal maintenance operations while complying with national preferential procurement regulations.

Scope

The tender covers the supply and delivery of numerous electrical items as specified in the Bill of Quantity. Deliverables include insulated cables (various diameters), copper ferrules and lugs (multiple sizes), day/night switches, multi-colour electrical insulation tape, phase sequence detectors, star-delta starters, external light fittings, fluorescent tubes, float switches, cable clips, wall plugs, cable ties, compression glands, industrial contactors, thermal overload relays, circuit breakers, liquid level relays, and Finder relays. Quantities range from single units to bulk packs. All goods must be delivered to the municipality's designated receiving point.

Technical Requirements

• All items must strictly match the specifications in the Bill of Quantity, including exact dimensions, voltage ratings, material composition (e.g., copper), and approved model numbers.
• Goods must be brand new, unused, and represent the most recent models available, incorporating current design and material standards.
• A warranty of twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever expires first, applies. Defective items must be repaired or replaced at the supplier's expense.
• Packaging must prevent transit damage, withstand extreme temperatures and rough handling, and include clear marking and documentation.
• Pre-delivery inspections or testing may be conducted. Costs fall on the purchaser if compliant, and on the supplier if non-compliant.
• Successful bidders must furnish performance security (bank guarantee or certified cheque) within thirty days of contract award.
• Payment will be processed in South African Rand within thirty days of valid invoice submission.

Skills and Experience Requirements

• Bidders must be registered on the Central Supplier Database (CSD) and maintain full tax compliance with the South African Revenue Service (SARS).
• Suppliers must demonstrate proven capacity to source, warehouse, and deliver electrical components reliably within agreed timeframes.
• No specialised technical certifications or skilled labour requirements are mandated, as this is a supply-only contract. However, bidders should exhibit financial stability, established logistics capabilities, and prior experience in municipal or commercial electrical distribution.
• Completion of mandatory municipal declaration forms is required to verify independence, past supply chain conduct, and socio-economic eligibility.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Points are awarded for black-owned enterprises, female/youth/disability ownership, and businesses operating within the Amajuba District. Documentary proof of eligibility must accompany the bid.
• Tax Compliance Status (TCS) & CSD Registration: Mandatory verification of tax standing via SARS eFiling and active listing on the Central Supplier Database. Original tax clearance certificates or PINs are compulsory for responsiveness.
• General Conditions of Contract (GCC): Standard public sector clauses govern delivery risk transfer, anti-dumping liabilities, force majeure, penalty calculations (based on prime interest rates for delays), termination rights, and restriction penalties (up to ten years for fraud or corruption).
• Independent Bid Determination Certificate: Bidders must legally certify that bids were prepared independently without collusion, market allocation agreements, or price-fixing with competitors, in accordance with competition legislation.