Objectives

The primary objective is to procure and deliver specified electrical contractor units to the Ugu District Municipality. The evaluation framework aims to secure cost-effective pricing while advancing socio-economic transformation through a structured preferential procurement model. The municipality seeks compliant, reliable suppliers who meet all statutory, tax, and supply chain management requirements, ensuring transparency and adherence to national procurement legislation.

Scope

The tender covers the supply and delivery of four categories of 220V electrical contractors:

• Fifteen units of LC1 D25
• Ten units of LC1 D40
• Five units of LC1 D65
• Three units of LCI F185 (including coil)

Deliveries must be made to the designated municipal storage facility in Marburg. Quotations must remain valid for thirty days following the closing date. Physical submissions must be deposited in the official tender box by 12:00 on 28 October 2026. Electronic, faxed, typed, or late quotations will be automatically rejected.

Technical Requirements

Bidders must submit completed official municipal bidding forms without retyping or altering them. Mandatory documentation includes:

• VAT registration and a valid Tax Compliance Status PIN or CSD number
• Certified supporting documents for demographic and enterprise classification claims
• Sworn affidavits confirming ownership percentages, QSE/EME status, and local business promotion eligibility
• A signed Declaration of Interest confirming no conflicts with evaluating authorities
• Confirmation of non-listing on the Register for Tender Defaulters and compliance with the Prevention and Combating of Corrupt Activities Act
• A Certificate of Independent Bid Determination to verify absence of collusive practices
• Proof of disability or SASSA grant documentation where applicable

All submissions must comply with the General Conditions of Contract and Municipal Supply Chain Management Regulations. Failure to provide complete, certified documentation results in automatic disqualification.

Skills Requirements

No specialized engineering or installation expertise is mandated. However, bidders must demonstrate strong administrative and compliance capabilities, including proficiency in completing standardized municipal procurement documentation, accurately calculating preferential scoring claims, and maintaining up-to-date tax and regulatory records. Suppliers must also possess reliable logistics and inventory management skills to fulfill quantity orders promptly and coordinate deliveries to the designated municipal facility within agreed timeframes.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A national procurement evaluation model allocating eighty percent of scoring weight to price competitiveness and twenty percent to socio-economic transformation goals.
• Specific Goals: Targeted criteria used to award preference points, including ownership by historically disadvantaged individuals, empowerment of small, medium, and micro-enterprises, promotion of rural and urban local businesses, and inclusion of youth, women, and persons with disabilities.
• Tax Compliance Status (TCS): A digital verification credential issued by the South African Revenue Service confirming a bidder’s tax obligations are current and verified.
• Register for Tender Defaulters: A national database maintained by National Treasury used to disqualify entities with documented histories of fraud, corruption, or material contract breaches.
• Certificate of Independent Bid Determination (MBD9): A legally binding declaration requiring bidders to confirm that their pricing and submission strategy were developed independently, free from collusion, bid-rigging, or information sharing with competitors.
• MBD Forms: Standardized South African municipal bidding templates that must be submitted exactly as provided; manual alterations, reformatting, or re-typing result in automatic disqualification.