Tender Summary: Supply and Delivery of Filter Nozzles

Objectives

The primary objective is to establish an annual framework agreement for the consistent supply and delivery of water treatment filter nozzles to support municipal water infrastructure operations at designated water works facilities.

Scope

• Contract Duration: Commences upon appointment and remains valid until 30 June 2027.
• Delivery Mechanism: Order-driven supply. The municipality will issue individual purchase orders as needed; bulk or pre-scheduled deliveries are not permitted.
• Delivery Location: Klein Brak Waterworks, Klein Brak River.
• Lead Time: Goods must be delivered within 14 working days following order placement.
• Quantity: Estimated at 400 units, used solely for comparative evaluation. Actual quantities may vary based on operational needs and budget availability.
• Order Confirmation: The successful bidder must acknowledge and confirm delivery capacity in writing within 24 hours of receiving a purchase order.

Technical Requirements

• Physical Specifications: 15/16W threading, 0.25mm slot width, and 110mm stem length.
• Model Equivalence: Products must match or exceed the performance and design of the Ilmap P series, including a screw anchor and 15/16W lock nut.
• Supporting Documentation: Bidders must attach a sample image, product brochure, or technical datasheet. Omission of this material results in automatic disqualification.
• Pricing Structure: Quotations must reflect a single unit cost inclusive of VAT. The municipality retains the right to negotiate reduced scopes if quoted prices exceed available funding.

Skills and Qualification Requirements

• Database Registration: Mandatory enrollment on the Central Supplier Database (CSD).
• Tax Compliance: Valid Tax Compliance Status PIN issued by the South African Revenue Service (SARS).
• Municipal Clearance: Proof of settled municipal accounts or a formally approved repayment arrangement for any arrears exceeding three months.
• Dealer Authorization: Official franchise or appointment letter from the manufacturer or principal distributor confirming authorized dealer status.
• Corporate Authority: Certified board resolution authorizing the bid signatory, alongside a valid B-BBEE verification certificate or sworn affidavit.
• Evaluation Criteria: Bids assessed under an 80/20 preference point system, weighting price heavily while reserving points for socio-economic transformation and local economic participation.

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: A procurement scoring methodology where 80 points are awarded to the lowest compliant price, and 20 points are distributed across specific socio-economic goals. Half of these points reward Broad-Based Black Economic Empowerment (B-BBEE) compliance levels, while the remaining half reward suppliers physically operating within the Western Cape, Garden Route District, or Mossel Bay Municipality.
• Authorized Dealer Mandate: Direct manufacturer bids are excluded. Suppliers must demonstrate a recognized distribution agreement to ensure warranty validity, technical support, and supply chain reliability.
• Strict Submission Protocol: Electronic signatures, digitally retyped forms, and submissions via email or fax are strictly prohibited. All documents must be original, manually signed in black ink, and physically deposited or couriered into the designated tender box before the deadline.
• Daily Delay Penalties: Failure to deliver within the agreed timeframe triggers financial deductions calculated at the current prime interest rate per day of delay, with contractual termination reserved for persistent non-performance.