Objectives

The primary objective of this tender is to obtain competitive quotations from suitably experienced service providers for the supply and delivery of fire fighting foam to the Swartland Municipality. The process aims to secure reliable, compliant, and cost-effective procurement while supporting broader municipal procurement policy goals.

Scope

The scope covers the end-to-end supply and delivery of fire fighting foam as specified in the official bid documentation. This includes procurement, quality assurance, transportation, and final handover at the designated municipal facilities. The contract is structured as an informal tender, requiring sealed submissions by a strict deadline.

Technical Requirements

• All supplied fire fighting foam must meet the exact specifications, grades, and safety standards detailed in the attached official bid documentation.
• Bidders must adhere to the General Conditions of Tender and any applicable Special Conditions of Tender.
• Submissions must utilize only the official tender document issued by the municipality; deviations or unapproved formats will not be accepted.
• Products must be suitable for municipal firefighting applications and comply with relevant national safety and storage regulations.

Skills and Experience Requirements

• Bidders must demonstrate proven experience in supplying and delivering specialized firefighting materials or hazardous chemical products.
• Full completion of Annexure MBD 6.1 is mandatory to qualify for preferential treatment under the B-BBEE Act.
• Submission of an original, valid B-BBEE Status Level Verification Certificate, or a certified copy, is required to validate claimed rating levels.
• Applicants must provide verifiable Proof of Locality to demonstrate operational presence within or adjacent to the municipality, enabling eligibility for local economic development points.

Evaluation Framework and Key Terms

Bids will be assessed using the 80/20 preference point system aligned with the Council’s Preferential Procurement Policy. The municipality reserves the right to reject the lowest bid, any portion of a bid, or any bid entirely.

• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are awarded for price competitiveness and 20 points are allocated to socio-economic transformation goals, including B-BBEE compliance and local supplier participation.
• Annexure MBD 6.1: A mandatory government declaration form used to verify a company’s Broad-Based Black Economic Empowerment (B-BBEE) status and formally claim associated preference points during tender evaluation.
• Proof of Locality: Official documentation (such as business registration, lease agreements, or utility bills) confirming that the bidder’s primary operations fall within the municipality’s geographic boundary, qualifying them for additional preference points aimed at stimulating local economic growth.