Objectives

The primary objective of this tender is to secure competitive quotations for the reliable supply and delivery of standardized industrial piping and flange components. The municipality aims to procure materials that meet specified dimensional and material standards to support municipal infrastructure maintenance, repair, and development projects, while ensuring value for money through a structured, compliant procurement process.

Scope of Supply

The tender covers the provision of galvanized steel piping and various flange configurations. The required items include:

• Piping: 40 mm GI piping (6 m length, qty: 20), 50 mm piping (6 m length, qty: 10), and 50 mm GI piping (0.5 m length, qty: 10).
• Flanges: Multiple sizes (75 mm, 100 mm, 150 mm, 250 mm) in various types including Blank (T16/TD), Screw-On (TD GI/T16 GI), and Weld-On (T16 GI/TD GI), with quantities ranging from 10 to 30 units per specification.

Delivery is required at a designated municipal storage facility. The exact delivery timeframe will be confirmed upon order placement. All pricing must exclude VAT, with VAT calculated separately.

Technical Requirements

Bidders must adhere to strict technical and procedural standards:

• Material Specifications: All piping must be Galvanized Iron (GI). Flanges must match the specified pressure ratings, connection types, and dimensional standards outlined in the schedule.
• Submission Format: Bids must be completed using official municipal forms without retyping. Submissions must be physically sealed, clearly endorsed with the reference number, and deposited in the designated tender box before the closing deadline. Faxed, emailed, typed, or late submissions will be automatically rejected.
• Validity: Quotations must remain valid for 30 days from the closing date.
• Compliance Documentation: Bidders must submit a valid Tax Compliance Status (TCS) certificate/PIN or Central Supplier Database (CSD) number, along with mandatory declaration forms covering conflict of interest, past supply chain management practices, independent bid determination, and preferential procurement claims.

Skills Requirements

No specialized professional qualifications or technical certifications are explicitly mandated. Suppliers are expected to demonstrate standard commercial capability, including inventory management, quality assurance for industrial piping/flanges, and logistical capacity to deliver to the specified municipal depot within agreed timeframes. Familiarity with municipal supply chain regulations and documentation requirements is essential for successful compliance.

Key Terms & Procurement Framework

Industry Terminology: GI refers to Galvanized Iron, indicating corrosion-resistant steel piping. T16 and TD denote flange pressure class and dimensional standards. Weld-On, Screw-On, and Blank describe flange connection methods or functional purposes (sealing off pipe ends).

Preferential Procurement System: The evaluation utilizes an 80/20 preference point system. Eighty percent of scoring is based on price competitiveness, while twenty percent is allocated to specific socio-economic goals: black ownership (60% weight), Reconstruction & Development Programme participation (30% weight), and promotion of local rural/urban businesses or youth/women/disabled empowerment initiatives (10% weight). Bidders must provide sworn affidavits or certified proof to claim these points.

Strict Compliance: The municipality reserves the right to reject any or all bids, accept partial deliveries, or cancel the tender. Bidders in the service of the state, those listed on the Register for Tender Defaulters, or those failing to provide complete documentation will be disqualified. Collusive bidding is strictly prohibited and subject to legal penalties.