Objectives

The primary objective is to procure and deliver essential hardware materials to support municipal maintenance and operational activities. The evaluation process aims to secure competitive pricing while advancing socio-economic transformation through a structured preferential procurement framework, ensuring value for money and compliance with municipal supply chain management regulations.

Scope

The tender covers the supply and delivery of seven categories of general hardware goods, including 50KG cement, hand tools (hacksaw frames, pick heads, plastic/rubber pick handles, round-nose shovels, and spades), and rubber inserts. Quantities range from 10 to 150 units per item. Successful bidders are responsible for transporting all goods to the designated municipal storage facility. All submitted quotations must remain legally binding for a period of thirty days following the submission deadline.

Technical Requirements

• Official Documentation: Bids must be completed using prescribed municipal bidding templates. Re-typed, handwritten, or non-compliant forms will result in automatic disqualification.
• Submission Protocol: Sealed bids must be physically deposited in the official tender box before the strict cutoff time. Faxed, emailed, typed, or late submissions are strictly prohibited.
• Tax Compliance: Bidders must provide a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number. These are government-issued identifiers confirming that the entity meets its statutory tax obligations and is registered in the national supplier database.
• Preferential Point System: Evaluation uses an 80/20 model, where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. Claimants must submit sworn affidavits verifying ownership percentages, municipal locality status, or demographic representation (youth, women, or persons with disabilities).
• Mandatory Declarations: Bidders must complete a Declaration of Interest (disclosing any familial or employment ties to evaluating officials or state employees), a Certificate of Independent Bid Determination (certifying no collusion, price-fixing, or bid-rigging with competitors), and a Past Supply Chain Management Practices declaration (confirming no history of fraud, corruption, or contract defaults in the past five years).
• Ineligibility Criteria: Individuals or entities currently in the service of the state, or those listed on national restricted supplier or tender defaulter registers, are barred from participation.

Skills Requirements

• Logistics & Inventory Management: Capability to handle, store, and transport standard hardware goods without damage, ensuring accurate quantities match the purchase order.
• Administrative Compliance: Proficiency in accurately completing complex municipal procurement forms, attaching required certified supporting documents, and adhering to strict submission deadlines and formatting rules.
• Financial Administration: Ability to calculate VAT-exclusive and VAT-inclusive pricing, maintain quotation validity periods, and process standard municipal invoicing procedures.
• No Specialized Trade Certifications: As this procurement involves general hardware supplies rather than specialized engineering, construction, or technical installation services, no professional trade licenses or advanced technical qualifications are required.