Objectives

The primary objective of this tender is to secure a reliable supplier capable of procuring and delivering a standardized range of hardware and construction materials to support the daily operational and maintenance functions of the Ugu District Municipality. The procurement process emphasizes value for money, regulatory compliance, and socio-economic transformation through structured preferential scoring.

Scope

The contract encompasses the supply and delivery of ten specific hardware and construction items to the Marburg Store facility. The scope includes:

• Pre-cast concrete elements and lids (700×700mm and 1000mm internal diameter)
• Galvanized bolts with nuts and washers (M16×65mm and M20×120mm, 25kg units)
• Bulk waste rags (5kg, A-grade T-shirt size)
• Insertion rubber sheets (50cm×100cm×3mm)
• Industrial cleaning sprays (Dash 200ml and Q20 340ml)
• Cement (50kg bags, Blue NPC or approved equivalent)

Quantities are fixed per item. Delivery must be completed within a timeframe specified by the successful bidder following official order placement.

Technical Requirements

Bidders must adhere to the following technical and procedural mandates:

• Supply exact quantities matching the specification list, ensuring all goods meet standard industry quality benchmarks (explicit equivalence permitted for cement).
• Complete and submit all official municipal bidding templates without re-typing or alteration.
• Provide verified Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number to confirm fiscal eligibility.
• Submit mandatory declaration forms covering conflicts of interest, past supply chain conduct, independent bid determination, and preference point claims.
• Physical submissions must be sealed, correctly endorsed with the reference number, and deposited in the designated tender box before the strict closing deadline. Late, emailed, or incomplete bids will be automatically disqualified.
• All quotations must remain valid for 30 days from the closing date.

Skills Requirements

No specialized technical, engineering, or professional certification skills are explicitly required. The core capability needed is logistical and administrative competence: the ability to source, inventory, package, and transport standard commercial hardware and construction materials reliably. Suppliers must also demonstrate proficiency in navigating public sector procurement compliance, documentation accuracy, and statutory reporting standards.

Key Terms & Conditions

• 80/20 Preferential Point System: An evaluation framework where 80% of the scoring is allocated to price competitiveness and 20% to socio-economic transformation goals (ownership demographics, local business promotion, and representation of youth, women, or persons with disabilities).
• Specific Goals: Targeted procurement criteria designed to advance economic participation among historically disadvantaged groups and local enterprises, supported by sworn affidavits or official certificates.
• General Conditions of Contract (GCC): Standard legal and operational clauses governing delivery schedules, payment terms, warranties, risk allocation, dispute resolution, and contract termination.
• MBD Forms: Mandatory Municipal Bidding Documents that legally certify bid independence, declare director/shareholder relationships with public officials, verify past performance, and formally claim preference points.
• TCS/CSD Verification: National Treasury-maintained systems used to validate a supplier's tax compliance and registration status, serving as a non-negotiable eligibility threshold for public sector contracts.